Under general supervision, supervises a unit of clerical personnel performing a variety of technical and clerical support work in entering, retrieving and verifying police records information and responding to request for information from law enforcement officers, agents of the court and the public. This is treated as FLSA Non-Exempt.

Essential Functions: (Essential functions may vary according to job-specific demands, but may include, but are not limited to, the following tasks, skills, abilities and general professional qualifications. This list of tasks are ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification).

1. Supervises staff: directs and evaluates assigned staff; processes employee concerns and problems; directs daily work; counsels, coaches, and disciplines assigned employees; completes employee performance appraisals; conducts interviews and make hiring recommendations. ;

2. Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise; coordinates or conducts staff training activities.

3. Prepares and maintains a variety of operational and production reports and submits to management for review and planning purposes.

4. Runs records checks of arrest, conviction and traffic violation history in response to authorized requests; runs periodic reports of criminal activities by type of crime, officer assigned, or other category.

5. Supervised and instructs subordinates in the transcription, typing and preparation of interview/interrogations and various other types of records, reports and correspondence to facilitate the maintenance of maintaining accurate, complete and current case files; prepares and maintains payroll records for unit staff, including regular/overtime hours, annual/sick leave, and travel/per diem claims.

6. Participates in the accomplishment of organizational, departmental and divisioin goals and objectives; assists in evaluation efficiency and effectiveness of program operations, procedures, and use of resources; recommends and /or implements improvements as needed.

7. Analyzes, develops, implements, and maintain policy and procedure related to the Records Bureau.

8. Oversee, implement, and provide feedback in regards to classifying reports using the National Incident Based Reporting System (NIBRS) guidelines.

9. Assists and manages the duties and responsibilities described within the Police Records Clerk job specifications.

10. Adheres to all training, policies, procedures, rules, regulations, standards, chain of custody, rules of evidence and laws. Maintains strict confidence and security of all data, financial accounts, information, intelligence, metrics, audio, video, computer analytics and meta data, police reports, supplements and associated case files, physical evidence, photographs, statistics and any other materials that are confidential and sensitive to all cases, investigations, personnel records and the operations or property of the SRPD and SRPMIC.

11. Performs other job related tasks that facilitate departmental operations, as assigned.

Knowledge, Skills, Abilities and Other Characteristics:

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  Licensing/Certification Requirements: Valid AZ Driver’s License. Obtain and maintain a Level A Terminal Operator Certification awarded by Arizona Criminal Justice Information System Division within six (6) months of hire or promotion date. Arizona Notary Public within six (6) months of hire or promotion date.

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  Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

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  Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

• Successful completion of Police Department background investigation and polygraph examination.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.

In order to obtain consideration for Community member/Native American preference, applicant must submit a copy of Tribal Enrollment card or CIB which indicates enrollment in a Federally Recognized Native American Tribe by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date. The IHS/BIA Form-4432 is not accepted. Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.