Job description
Job Type
Full-time
Description
DOES THIS DESCRIBE YOU?
You’ve always been drawn to numbers; they just make sense to you. You understand Project Management and love to work with project managers. You are a team player who is trustworthy, detail-oriented, and accountable. You have a positive attitude and a caring demeanor, and you want to do your best to serve your internal clients. In fact, you enjoy helping and communicating with PMs so that they can better understand their project finances to maximize financial outcomes. You look for solutions before anyone is aware there is a problem. You have killer organizational skills and are adept at keeping many balls in the air: processing invoices, updating spreadsheets, assisting with month-end, tending to project manager requests, and helping others. You’ve received compliments about your professionalism and ability to learn quickly.
DESIRED QUALIFICATIONS
Ascent is looking to fill a full-time position for a Project Administrator to join any of our offices located in Sacramento, San Diego, Oakland, Lake Tahoe, or Orange County/Irvine. A typical week in the life of an Ascent Project Administrator might:
- Work closely with the CFO, Accounting Manager, and key staff to ensure the smooth operation of project finances,
- Review and understand the terms of prime and consultant contracts including those of FAR/DCAA, change orders and other contract modifications, per-diem, back-up, and any additional services related to billing.
- Collaborate with PM to set up project financial expectations, plan revenue, and review and monitor project performance monthly.
- Identify ways to increase profitability and efficiencies within projects and the company as a whole,
- Review budget spreadsheets for accuracy and projected profit.
- Respond in a timely manner to vendors, consultants, and staff.
- Research any unbilled issues to optimize the billing possibilities for the billing period.
Requirements
We are seeking a detail-oriented team player with thorough knowledge and understanding of standard contract terms including FAR/DCAA; and lump sum, milestone, and T&M progress billings and how they are applied in the project management and billing process. The ideal candidate desires full-time employment and has 3 or more years of experience. Experience in understanding project management and analyzing project finances is desired. Proficient using Deltek Vantagepoint or Vision software is a plus. Candidates should also possess intermediate to advanced computer literacy, including experience in spreadsheets and accounting software. The candidate must be able to work independently, take initiative, set priorities, and see projects through to completion while working as part of a team with multiple tasks, priorities, and deadlines. A Bachelor's Degree in Accounting or Finance or some college courses in accounting, project management, or business is strongly preferred.
Diversity Statement
Ascent is committed to creating a culture of diversity, equity, inclusion, and belonging throughout all facets of the organization. We value and will strive to
ascend by welcoming and uplifting all voices, ideas, achievements, and contributions, including those from marginalized communities and identities. We believe that recognizing and embracing our differences makes us a stronger organization. We commit to proactively nurturing environments of mutual support, respect, and caring for all through our words and actions. Join us on our journey.
Affirmative Action/EEO Statement
Ascent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions.
Salary Description
$75,000 to $95,000
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