Job description
Provides project management for grant funded and other special projects including writing and submission of grant applications and project proposals, establishing and executing budgets and agreements, setting up and implementing projects, meeting project timelines and executing deliverables with direction from the Program Director and Project Sponsor/Principal Investigator (PS/PI). The position will interface with MAHEC departments and external partners specifically with the departments of Community and Public Health and Psychiatry. The Project Manager will schedule and manage grant meetings, activities, events and continuing education programs relevant to reproductive health and wellness. The Project Manager works with the Program Director, PS/PI, and evaluator to establish and achieve project aim, goals, objectives and outcomes. Complete and disseminate project reports and communicate to key stakeholders and other on the project impact. The position will oversee all facets of day to day operations of the various projects and activities related to the project(s) including processing of financials.
PRIMARY ACCOUNTABILITY:
As a staff member, the Project Manager will report to a Program Director with oversight from the Director of Grants and Project Management. This position will provide a range of services based on individual client and internal customer needs. This position will participate in program implementation, community engagement, budgeting, program evaluation and possible publication.
SPECIFIC RESPONSIBILITIES:
Project Management
- Plans, implements and monitors progress of projects throughout the life cycle.
- Maintains detailed budgeting of projects – including personnel, invoicing and requisitions.
- Creates detailed work plans that identify the sequence of activities needed to successfully complete projects.
- Develops a timeline for project completion and ensures assignment of tasks and communication of deadlines.
- Ensures the development of clear project objectives and measurement to guide evaluation of success and ongoing learning.
- Maintains records of the project activities and lessons learned.
- Supports communication among team members as well as across various teams.
- Establishes a communication schedule and maintains reporting tools to update key stakeholders on the progress of the project.
- Continually improves project management tools.
- Develops tools for effective spread, control, evaluation and ongoing maintenance of project deliverables.
- Participates in program evaluation and publication of departmental and client projects.
- Supports effective follow up and communication with regional partners.
This job description is a general description of the essential job functions. It is not intended to describe all the duties the Project Manager may perform.
EDUCATION and/or EXPERIENCE:
Any combination of education and experience equivalent to a Bachelor’s degree and at least one (1) year experience related project coordination, administration and management, and the capacity to demonstrate working knowledge of continuing professional development systems and processes required.
Preferred Qualifications: Experience with clinical and multi-disciplinary team approach, tracking and measuring effort and progress, risk and regulatory compliance and previous experience with setting up new programs or service lines.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid North Carolina Driver’s License required for regional travel.
WORK SCHEDULE AND TRAVEL:
- Local/regional travel will be required.
- This position is categorized as a designated driver position and requires use of a MAHEC-owned or other vehicle to conduct MAHEC business on a regularly scheduled basis weekly.
- Flexible scheduling to allow for overnight travel and evening hours as required to accommodate the needs of project participants.
TECHNICAL AND COMPUTER SKILLS:
- Technical required skills include use of printers, copiers, fax machines, and computers. Strong proficiency in Microsoft Programs, including Word, Excel, Outlook, Power Point and Visio.
- Ability to perform internet searches and use web based applications required.
- Superior skills in summarizing complex information for diverse audiences
ORGANIZATION AND INTERPERSONAL/COMMUNICATION SKILLS:
- Easily adapt to changes in both individual project(s) and the health care environment.
- Apply excellent problem solving and judgment.
- Must demonstrate skills in negotiation and conflict resolution.
- Uphold confidentiality with clinical, management, personnel and other data/information.
- Superior ability to communicate effectively in writing and verbally.
- Comfort with public speaking and presenting diverse subject matter.
- Function effectively as part of an interdependent team that includes diverse coworkers with varying backgrounds and skills.
- Effective at establishing trust and rapport
- Demonstrate proven intimate knowledge and success with leading teams to generate a vision, to establish direction and motivate members, as well as create an atmosphere of trust, leverage diverse views, coach staff, to encourage improvement and innovation.
COMMUNICATION SKILLS:
- Excellent verbal, written, and interpersonal communication skills required for department tasks, work with department staff, in order to represent MAHEC in a professional manner.
- Experience with writing grant proposals, research papers, and reports highly preferred.
PROFESSIONAL DEVELOPMENT:
Participate in ongoing professional development and training, to increase knowledge of effective project management, basic quality improvement models (e.g. LEAN, DMAIC, IHI Model for Improvement), evidence and outcome based population health models of care, data analysis and meeting/team facilitation.
PHYSICAL DEMANDS:
Sometimes stands; occasionally walks; and frequently sits, uses hands to handle, reaches with hands and arms, talks, and listens. Occasionally lifts up to 10 pounds.
WORK ENVIRONMENT:
- Moderate noise level typical of a business office with computers, printers, and light foot traffic.
- Must have ability to adjust schedule to work occasional early morning, evening, or weekend hours.
- Local/regional travel is possible.
REPORTS TO:
This position reports to the CCBHC Program Director
Throughout the COVID-19 pandemic, MAHEC has worked tirelessly to promote evidence-based practices across our entire organization. With this in mind, all MAHEC employees and learners will be required to receive the COVID-19 vaccine or have an approved exemption.
MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer. Black, Indigenous, People of Color and Spanish/English bilingual persons are strongly encouraged to apply.
With this in mind, studies show that women, gender diverse, and BIPOC candidates are less likely to apply unless they meet all of the qualifications listed in the job description.
If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to
AskTalent@mahec.net
for support in your job search process. You could be the talent we are seeking for this or other opportunities.
MAHEC is a certified Living Wage employer through Just Economics of Western North Carolina. We offer excellent benefits and are committed to creating a diverse, inclusive, and equitable workplace.
Starting salary for this position is
$40,900
and offer is based on experience, educational requirements and internal team equity.
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