Job description

Position Title: Purchasing & Admin Coordinator
Position Location: Bellingham, WA

Reports to: Chief Administrative Officer & Compliance Officer
Compensation & FLSA Status: Full-time, Exempt

SUMMARY

It’s an exciting time to join our team! Northline Seafoods is an innovative, growing seafood processing company looking for a motivated, detail-oriented Purchasing & Admin Coordinator to assist in procurement of supplies & shipyard admin support for construction of our new seafood processing barge. The Purchasing & Admin
Coordinator will work closely with our Engineering & Construction teams, as well as our suppliers, to purchase, ship and track project costs. This position will also assist with other key shipyard administrative duties. Upon completion of the construction project in Spring 2024, this position may have the opportunity to transition into our operations & processing teams.

ESSENTIAL DUTIES

• Perform and coordinate the purchasing of supplies, equipment and services
• Serve as the purchasing agent for all departments
• Communicate with vendors during the purchasing process to set up accounts, issue PO’s and coordinate payment methods
• Work closely with the Finance Team to ensure vendor payments are executed
• Coordinate and track shipments
• Coordinate shipping with vendors and shipping brokers
• Monitor and track all shipments to ensure they are received at the correct location
• Coordinate and communicate with on-site staff regarding shipment tracking and full receipt of goods
• Assist in project budget tracking and loan administration
• Maintain project budget documents o Track and code all project expenditures
• Assist with obtaining and organizing critical documents for our construction loan administration
• Submit all project receipts to company’s Finance team
• Support on-site purchasing needs at the shipyard
• Assist the on-site Compliance Officer with additional administrative duties that may include collecting and submitting timesheets, filing, safety documentation, etc.
• Assist with special projects as needed – we are a small, but growing team with a lot going on

PREFERRED QUALIFICATIONS

• Bachelor’s degree preferred
• Understanding of expense & budget tracking a plus
• Experience coordinating across multiple departments and working with remote teams
• Experience coordinating large shipments a plus – willing to train!
• Excellent computer skills including a high level of proficiency in Microsoft Office with emphasis on Excel
• Familiarity with Google Drive
• Excellent verbal, interpersonal, customer service and written communication skills
• Excellent organizational skills, attention to detail & time management

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in as office environment located at the shipyard. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners and both physical and digital filing cabinets. Employee must be able to sit or stand at a computer for long periods of time. While performing the duties of this job, the employee is regularly required to communicate effectively & interact with others. Must be able to lift up to 15lbs.

DISCLAIMER
The above is not intended to list all possible essential functions or requirements as they are subject to change. The employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet the physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

Job Type: Full-time

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bellingham, WA 98225: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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