Job description
JOB SUMMARY:
Dream Finders Title doing business as Golden Dog Title & Trust is looking for a Receptionist/Front Desk Administrator who will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, the flow of correspondence as well as additional clerical duties.
DUTIES & RESPONSIBILITIES:
- Answers telephones and directs the caller to the appropriate associate
- Greets and directs visitors to the company
- Takes and retrieves messages for various personnel
- Receives, sorts and distributes incoming mail
- Coordinates the pickup and delivery of express mail services (Fed Ex, UPS etc)
- Opens builder contracts in real estate closing software
- Monitors general office e-mail and forwards email to appropriate individual
- Assists with other related clerical duties such as photocopying, scanning and filing
- Maintain closing calendar board and keep it updated
- Send title docs out to lenders/realtors
- Log in key packages and distribute to appropriate files
- Greet all incoming guests and obtain driver’s license/passport copies
- Clean and maintain the cleanliness of all conference rooms and office space
KEY SKILLS:
- Flexibility
- Communication Proficiency
- Collaboration Skills
- Customer/Client Focus
- Technical Capacity
- Knowledge of Microsoft Office
- Bilingual Preferred
WORK ENVIRONMENT:
- This job operates in a professional office environment. This role regularly uses standard office equipment such as computers, phones, copiers, filing cabinets, and scanners.
- The noise level in the work environment is usually quiet to moderate
- Reasonable accommodations can enable employees with disabilities to perform the described essential functions of the job.
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