Job description
The Tim Tebow Foundation Receptionist will be a warm, joy-filled individual with a passion to use their gift of service to execute foundational office administration for the sake of the mission. This individual will understand the paramount importance of fundamental duties being performed consistently and with excellence as a way of supporting the infrastructure of global ministry. Personable and professional, the Receptionist will ensure external stakeholders connecting through various entry-level communications feel that they are seen and cared for while ensuring internal team members are supported and connected.
Reception
o Undertake the tasks of greeting visitors, receiving calls, taking messages and routing correspondence
o Answer questions and provide information on the foundation’s main areas of focus
o Handle requests and queries appropriately
o Manage secured entry to the building and monitor security technology
o Provide office tours to invited guests as needed
Administrative Support
o Manage multiple email inbox accounts
o Maintain call log, arrange meetings and appointments, and provide reminders
o Produce reports, presentations, and briefs
o Assist with clerical duties such as faxing and filing
o Maintain clean and organized common office areas
o Assist in conference room meeting set-up and breakdown, including refreshments/meals as needed
o Manage office supply inventory and research advantageous deals or suppliers
o Assist with incoming and outgoing TTF mail such as UPS, Fedex and USPS
o Assist other departments as needed during seasons of high demand
Requirements
- Proven experience within an administrative role
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up to date with advancements in office tools and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communication skills
- Discretion and confidentiality
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