Posting Number

AS290P

Position Title

Records and Reporting Generalist

Contract Length

N/A

Class Summary

Provides a variety of difficult, technical, complex or specialized records management to the Admissions and Records office.

Candidates Eligible to Apply

Internal/External

Position Type

Exempt Staff

Employment Status

Full Time

Position Funding Type

Grant

Minimum Education/Training/Experience

Associates degree and Two (2) years clerical experience/data entry

Preferred Education/Training/Experience

None

Minimum Knowledge & Skills

• Business arithmetic;

• The use of specified computer applications involving the design and management of databases or spreadsheet fi les and the development of special report formats;

• Complex or technical office ce practices and procedures; record keeping practices

• Applicable regulations, policies and statutes;

• Performing technical, specialized, complex, difficult or basic technical office support work;

• Operating standard office equipment; reading and explaining rules, policies and procedures;

• Compiling and summarizing information and preparing periodic or special reports;

• Organizing own work, setting priorities and meeting critical deadlines;

Preferred Knowledge & Skills

None

Licensing/Certification Requirements

None

Job Duties

• Assesses the processing and uploading student application for Adult Education, maintain student records including updating vital information such as name, social security number, address, telephone or other changes to student records; update student database with changes; verify changes for accuracy. Identify and correct discrepancies and errors in student records.

• Review and report student degree audits for graduation, assist in preparing list of students who are eligible to participate in the graduation ceremony; Correspond graduation information to students as necessary.

• Evaluates transcripts as required according to Admissions, Texas Workforce Commission and other cognizant agencies policies and procedures. Verify and report permanent student transcripts as appropriate

• Performs data entry into the student records databases imputing a variety of information such as attendance, separations, gaps and measurable skills gains.

• Assists in maintaining enrollment plans and TWC TEAMS databases, as well as in the training of staff in the same.

• Assists Director of Adult Education with issues involving state reporting.

Physical Requirements

Positions in this class typically require: stooping, crouching, reaching,standing, walking, fi ngering, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Minimum Salary Range

$43,437

Mid Point Salary Range

.

Maximum Salary Range

$54,297

Posting Open Date

01/04/2023

Posting Close Date

Posting Will Be Open Until Filled

Yes

Special Instructions to Applicant

Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting

https://jobs.com.edu/postings/3094