The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Essential Duties and Responsibilities:

The Recruiting Coordinator will be responsible for partnering closely with the Associate Director, Organizational Recruitment to support all day-to-day hiring across the Institute as well as support the development and distribution of tools and resources to build the capacity of staff members to recruit diverse pools of talent into Institute roles.

This is a full-time, exempt position reporting to the Associate Director of Organizational Recruitment and based in our Washington, DC office. In accordance with our Reimagining Work policy, the coordinator must be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.

Responsibilities include but are not limited to:

• Function as a first point of contact for hiring managers across the Institute with regard to their access to the applicant tracking system, training materials, and general questions on how to begin the recruiting process

• Function as primary point person on applicant tracking system:

  • communicating with vendor

  • training others on how to use it

  • distributing access to the system

  • activating roles in the system at the beginning of a search

  • tracking progress of searches and flagging concerns to appropriate parties

  • updating metrics and dashboards as necessary based on hiring progress

  • building out and enhancing system as necessary to ensure best-in-class experience for hiring managers and applicants

• Collaborate with Associate Director to develop, distribute, and train staff on resources relevant to hiring and recruiting

• Collaborate with Associate Director in relationship management with external vendors who support recruitment and talent acquisition efforts

• Coordinate the recruitment process in partnership with the Associate Director, including job postings for open positions, interview coordination, background checks, and communication and reporting for the overall candidate experience

• Support partnership between the recruitment team and the Director of Diversity, Equity, and Inclusion (DEI) team to diversify candidate pools through creative sourcing and potential partnerships

• Create and maintain recruiting files, records, and documentation

• Cross-train with the HR Coordinator to back up that role and support the People and Culture team as needed

• Coordinate and support recruitment fairs as well as other outreach and branding events

• Support additional Recruiting/People and Culture team projects as needed

Knowledge, Education & Experience:

We seek candidates who can work effectively with diverse teams and communities, juggle complex projects, and cultivate strong relationships with partners. Additionally -

• Proficiency with entire Microsoft Office Suite

• Excellent verbal and written communication skills with the ability to provide strong customer service

• Must be detail-oriented, well-organized, with the ability to manage multiple projects and priorities simultaneously

• Ability to work effectively with employees in dealing with confidential issues

• Ability to work independently with limited resources and possessing attributes of a self starter

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.