Regional Recruiter - Home Office
Job description
Tri-Valley is a non-profit community action agency.
We believe in the value of all human beings. It is that belief that drives our efforts to identify needs, seek resources and provide opportunities for people to thrive.
Our work is committed to strengthening our communities so that its citizens have better places to live, work, worship and enjoy.
The mission of Tri-Valley Opportunity Council, Inc. is to provide opportunities to improve the quality of life for people and communities.
SUMMARY OF PRIMARY FUNCTION:
The Regional Recruiter is responsible for the identification and recruitment of children and families in the Migrant Education Program. The Regional Recruiter assists in training and technical assistance to local staff. The Regional Recruiter is responsible for providing Head Start information to families throughout the Tri-Valley service area, including coordination of services with schools, centers and other agencies to effectively identify and recruit children and families and assists in planning, monitoring and evaluating the service area of Head Start and Title I Part C Migrant Education. Assists as needed to assure program goals, recruitment, and eligibility are met, and that practices comply with Every Student Succeeds Act (ESSA) regulations and other applicable regulations and standards. Helps recruit potential parents by providing information to them about the various program services and benefits offered to enrolled children and families.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Identification, Recruitment and Management
- Defines and coordinates recruitment areas and maps with recruitment staff.
- Maintains informed of migrant patterns, needs and issues. Identifies and proposes changes in services and/or service areas to meet needs. Communicates needs and issues to Migrant Education Program Services Manager.
- Identifies, recruits, and enrolls eligible children/families in the Migrant Education Program.
- Collaborates with Migrant & Seasonal Head Start, Migrant & Seasonal Child Care, Head Start, and Early Head Start to provide information to families.
- Proactively establishes contacts and connections with public and private community agencies to facilitate effective program operation and follow-up.
- Enhances family/community awareness of the program through local advertising.
- Contacts local growers and community agencies and secures their permission to recruit migrant children/families on their premises for the migrant education projects.
- Explains to families the educational, health, nutritional, and social benefits of the comprehensive child/family program and inform them of their civil rights.
- Contacts LEA’s in order to introduce the program and establish procedures of communication concerning recruitment efforts.
- Works with school districts, migrant programs, community agencies and agri-business partners within the geographic area to set up procedures for relaying information.
- Fully understands all federal guidelines as they pertain to the eligibility of children for the Migrant Education Program.
- Fully understands all forms pertaining to the job and how each form is to be correctly completed.
- Contacts local Project Coordinators and/or Center Managers on all Migrant Education Programs in your designated area to establish procedures of communication.
- Contacts public and private community agency associates with serving rural/urban populations.
- Contacts potential employers of migrant laborers (growers-farmers, nurseries, contractors, Human Resources/Personnel Managers of food processing plants, etc.) in order to provide leads regarding location of migrant children.
- Conducts personal interviews with heads of potential migrant households and other sources, completing the electronic Certificate of Eligibility (eCOE) when appropriate.
- Determines child/family eligibility based on an interview with the head of household or other responsible person.
- Obtains parent/guardian/self-signature for all eligible families/individuals wherever possible.
- Maintains updates on tablet (or device) and completes eCOEs when applicable.
- Uploads/ Submits eCOEs within 12 hours. Completes follow ups on eCOEs in a timely manner, if applicable.
- Records recruitment efforts daily in the recruitment log.
- Creates and follows up on move notifications in MSIX as families move.
- Conducts re-interviews for Minnesota and North Dakota.
- Participates in regularly scheduled meetings, including online professional development meetings.
- Ensures all reports, including the Recruitment Logs, Recruitment Requests and Weekly reports are up to date.
- Other duties as assigned.
Training and Technical Assistance
- Provides technical assistance to School District Migrant Liaisons as requested.
- Provides assistance on identification and recruitment to Migrant Liaisons and Summer Migrant Education Program recruitment staff as requested.
- Provides individual feedback, modeling and coaching to recruitment staff per Migrant Education Program Services Manager’s request.
Title 1 Grant Implementation Assistance
- Ensures open and ongoing communication in regard to identification and recruitment efforts to all stakeholders.
- Provides reports to supervisor as requested.
- Communicates migrant patterns and issues for federal and state reports to Migrant Education Program Services Manager.
Minnesota Migrant Hotline and Recruitment Requests
- Answers and provides assistance to the Migrant Hotline.
- Follows up on Recruitment Requests.
- Maintains informed of migrant patterns, needs, issues and resources in order to best serve and assist Migrant families who call or fill out a recruitment request.
- Records all hotline calls activity on the recruitment logs.
- Records outcome of recruitment requests in the notes column of the Recruitment Request spreadsheet.
Migrant Information Directories (online Business Directory)
- Gathers information in regard to Migrant activities/employers; documents on required database.
- Gathers information in regard to Migrant housing and services; documents on required database.
- Participates and ensures that the Migrant Activities/Employment and Migrant Housing/Services directories are completed and distributed as requested.
- Associates degree or two years equivalent experience in human services, community services, social work, business management, or related field.
- Two years of experience working in a position responsible for recruitment, marketing, sales, outreach or working for Migrant Education or Head Start program in a similar role.
- Verbal and written bilingual skills: English and identified alternative language, i.e. Spanish, Karen, Somali, must pass bilingual test.
- Two years of experience working with the migrant population and migrant culture and/or ethnic population groups.
- Comfortable working with computers, willing and able to learn program specific systems as needed for position.
- One year experience supervising or coaching others.
- One year experience facilitating effective problem-solving, making professional judgments and adapting to a variety of situations.
- Familiar with the geographical service area.
- Proof of valid driver’s license and current/adequate vehicle insurance coverage.
Head Start Program Performance Standards require vaccination against COVID-19 for all staff, unless granted an exemption by the agency due to a medical condition or sincerely-held religious beliefs.
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