Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities.

Primary Function/General Purpose of Position

The Admissions Coordinator Registered Nurse (RN) is responsible for the coordination of all Acute Inpatient Rehabilitation Unit admissions and referrals. This position is responsible for on-site evaluation and completion of preadmission assessment forms, beginning orientation of patient and families, communication with discharge planners, and physicians. This role serves as a clinical resource and consultant for the acute rehab program. The Admissions Coordinator RN cross trains to cover case management as needed, which includes initiating and directing the discharge plan of care throughout the acute rehab stay and rounding with Physical Medicine & Rehabilitation (PM&R) physician daily and leading team rounds.

Essential Job Functions

• Works closely and collaboratively with social worker, care coordinators, therapists, and nursing. Collaborates with PM&R physician, and nurse manager on all acute rehab referrals to establish eligibility for care; understand and communicates Center for Medicare & Medicaid Services (CMS) medical necessity and admission criteria. Establishes rapport with hospital staff and physicians; serves as consultant/resource person for acute rehab program; rounds with care coordination team; coordinates daily unit admission/quality rounds with the unit manager. Ability to guide and direct the health care team for optimal patient flow and quality outcomes
• Reviews patient medical records, performs screening assessments (to assess physical, psychological, functional, social, environmental, and financial status and goals) and coordinates clinical evaluation prior to admission to acute rehab; and completes pre-admission screening form. Anticipates admitting diagnosis and assigns estimated length of stay (ELOS) appropriately (using insurance and industry guidelines). Qualified to provide thorough and detail-oriented assessment of patient needs and medical readiness for admission to acute rehab
• Coordinates the admission of patients from the emergency department (ED), direct admissions, other facilities, and inpatient units; coordinates with sending healthcare facility to ensure that patient has smooth transition to acute rehab unit. Maintains expertise in clinical field, utilization review and case management; communicates to insurance companies/third party payers regularly for pre-admission or continued stay reviews
• Proactively identifies and removes barriers related to patient transfers, progress of care, or the work setting. Collaborates with discharge planners to assist in transitioning patients to the appropriate level of care
• Responsible for meeting with patient/family to initiate admission to the acute rehab program. Communicates with patients and families; provides full scope of rehab nursing practice and criteria for acute rehab admission. Assesses family/caregiver coping skills, and the ability of the family/caregiver to support and participate in the planning of care. Works with the Interdisciplinary Team and participates in coordinating follow-up care to the patient/family
• Understands payer principles, terminology of managed care, and the goals of managed care. Maintains current knowledge of payer requirements for post-acute care, acute rehab, long-term care, and home health care admission criteria. Maintains working knowledge of payer requirements for post-acute services; verifies health insurance coverage and performs precertification if necessary; updates care coordination team of status. Knowledgeable about length of stay (LOS) and Case Mix Index and ways of improving. Advocates for the patient and/or hospital as appropriate when dealing with insurance companies/third party payers
• Works with the marketing and sales department to bring awareness of the facility’s strengths and services into the community at large. Develops relationships in the community on behalf of the rehab program; participates in providing community education. Maintains contact with internal and external referral sources to assure good communication and maximum referral opportunities
• Cross trained to provide case management assistance on the rehab unit to include discharge planning and coordination. Leads rehab team meetings when covering for case manager to discuss appropriateness of program and progress of patient towards goals
• Participates in new staff orientation and staff education; trains new employees who serve in the admissions coordinator role or case manager role and provide shared coverage of the position
• Assists with the development, implementation, and evaluation of Quality Improvement relative to the admissions process. Active participant in survey preparation for Commission on Accreditation of Rehabilitation Facilities (CARF), Joint Commission and CMS. Adheres to CMS, CARF and Joint Commission standards and regulations
• Reports admission trends and marketing activities of the acute rehab unit. Provides analysis of admission data and implements recommendations to ensure quality and program integrity; maintains statistics and generates reports as requested.
• This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

Current RN license in state where they are working or covered by compact (required)

BLS Basic Life Support (preferred upon hire, must obtain from approved source prior to direct patient care)

CRRN Certified Rehabilitation Registered Nurse (CRRN) – Association of Rehabilitation Nurses (preferred)

Education.

Bachelor of Science Nursing (required)

Work Experience

3 years of Registered Nurse (RN) clinical experience (required)

2 years of experience in Acute Rehab (required)

Case Management experience – (preferred)

Knowledge of CARF and Joint Commission Standards – (preferred)

Training

Proficient in Microsoft Word and Excel – (required)

Microsoft Office Suite, EPIC and EMR – (preferred)

Uniform Data System (UDS) and Quality Indicators – (preferred)

Medical Terminology and Coding – (preferred)

Language

None

Patient Population

Demonstrates the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.

Demonstrates knowledge of the principles of growth and development of the life span and possesses the ability to assess data reflective of the patient's status and interprets the appropriate information needed to identify each patient's requirements relative to his or her age, specific needs and to provide the care needed as described in departmental policies and procedures.

Adolescents (13-17 years)

Adults (18-64 years)

Geriatrics (65 years and older)

Working Conditions

Periods of high stress and fluctuating workloads may occur

General office environment

May be exposed to high noise levels and bright lights

May be exposed to physical altercations and verbal abuse

May be exposed to limited hazardous substances or body fluids*

May be exposed to human blood and other potentially infectious materials*

May be exposed to adverse weather conditions; cold, hot, dust, wind, etc

May have periods of constant interruptions

Required to car travel to off-site locations, occasionally in adverse weather conditions

Prolonged periods of working alone

Other: Must be able to work overtime as required

• Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.

Physical Requirements

Physical Demands

Frequency 0% 1-33% 34-66% 67-100%

Lifting/ Carrying (0-50 lbs.) _____ X _____ _____

Lifting/ Carrying (50-100 lbs.) _____ X _____ _____

Push/ Pull (0-50 lbs.) _____ _____ X _____

Push/ Pull (50-100 lbs.) _____ X _____ _____

Stoop, Kneel X _____ _____ _____

Crawling _____ _____ X _____

Climbing _____ X _____ _____

Balance _____ _____ X _____

Bending _____ X _____ _____

Work Position

Frequency 0% 1-33% 34-66% 67-100%

Sitting _____ _____ X _____

Walking _____ _____ _____ X

Standing _____ _____ _____ X

Additional Physical Requirements/Hazards

Physical Requirements

Manual dexterity (eye/hand coordination)

Perform shift work

Maneuver weight of patients

Hear alarms/telephone/audio recordings

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

Color Vision

Acuity – far

Acuity – near

Hazards

Depth perception

Use of Latex products

Exposure to toxic/caustic/chemicals/detergents

Exposure to moving mechanical parts

Exposure to dust/fumes

Exposure to potential electrical shock

Exposure to x ray/electromagnetic energy

Exposure to high pitched noises

Gaseous risk exposure

Skills

Knowledge of current CMS regulations.

Knowledge of reimbursement for Inpatient Rehab Facility and experience working with third party payors

Microsoft Office

Admissions

Discharge planning

Quality Improvement

Managed care

Excellent written and oral communication skills

Interdisciplinary team

Attention to detail

Critical thinking

Communication with family members

Teamwork

Conflict resolution

Active listening

Relationship building

Organizational skills

Time-management

Identify and remove barriers

This is a collective bargaining position

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more

• Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com