The Seattle Public Schools is seeking a Project Coordinator to serve as a key member of the Seattle Skills Center and Career and Technical Education (CTE) Department to support the Seattle Public Schools and CTE Strategic Goals. This position will work closely with internal stakeholders including the CTE central leadership team, The Seattle Skills Center, Department of Racial Equity, African American Male Achievement and educators across the District. This position will also work with external stakeholders such as community based-organization, industry partners, students, and families. This position has three primary functions:

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  Provide program and administrative support for the Seattle Skills Center.
• Support student and family engagement efforts for The Skills Center and CTE Career Pathways, particularly for SPS students of color furthest from educational justice, including African American male students, and their families.
• Provide project coordination for the Skill Center Summer Program.

40%

Seattle Skills Center Program and Administrative Support

This position will support the Skills Center Principal with program requirements needed for a successful Skills Center operation. The position will work with department Directors/Principals/Managers on various project-related tasks, including planning timelines, communications, budgets, staffing plan, orders, as well as outcome tracking, and recommend, identify, and secure appropriate resources for project completion. Responsibilities include:

• Skills Center budget tracking and reconciliation.
• Gather, update, and create regular reports for projects including metrics to share with stakeholders, track progress and compare to benchmarks.
• Creation, implementation and completion of Grants, Memorandums of Understanding (MOU’s) and Contracts.
• OSPI reporting for Program Approval, Perkins Funding and end of year compliance documentation.
• Ensure Skills Center program pathways have key components of a high-quality graduation pathway including updated frameworks, Industry Recognized Credentials, Dual Credit, Cross Credit and CTSO or Equivalency Student Leadership.
• Help identify and support professional learning opportunities for Skills Center CTE teachers to improve professional practices and learner outcomes.
• Provides support to Skills Center Principal and staff to increase understanding of industry needs and Career Connected Learning initiatives in Seattle.
• Serves as a liaison between the Administrator, District Staff, industry partners, and the public.
• Analyze project outcomes and prepare and implement recommendations for improving operational efficiencies.
• Develop evaluation measures to gauge the success and effectiveness of assigned projects.
• Support the Skills Center Administrative Secretary with Student registration, transportation coordination, purchasing, covid tracking and scheduling Teacher observations.

35%

Student and Family Engagement

This position will support the planning and implementation of overall engagement strategies for the Skill Center and CTE Career Pathway programs, including website updates, management of social media, and hardcopy content materials. Responsibilities include:

• Identify students of color furthest from educational justice, particularly African American male students, and work with internal and external partners such as, the African American Male Achievement Department, Career Connected Learning Coordinators, Parent Teacher Student Association, and other community-based organizations, to directly engage with and provide career awareness and exploration opportunities for CTE and Skills Center Programs.
• Regular updates of social media, including Instagram, Facebook, and Twitter.
• Collaboration with SPS Communication team to develop content and monitor timelines to produce articles and videos to advertise CTE Pathway options and Skills Center offerings.
• Identification of external sources for communication, (e.g., radio stations for “spots” advertising our programs and sponsored articles in print media) and support the creation of contracts with these businesses.
• Update and create new hardcopy and web-based marketing materials using photos, videos, text, and maps.
• Create department monthly e-newsletters with content provided by team members.
• Participate in program advisories and industry partnership meetings to ensure programs offer the skills and understanding needed for career success.
• Employ best practices, track results, and gather insights to best reach and engage our stakeholders including students, families, external industry partners with the latest news from the organization.
• Actively help maintain a partnership database to ensure records are updated and complete.
• Assist in managing internal email inboxes for timely responses to communications inquiries.

25%

Skill Center Summer Program Project Coordination:

The Seattle Skill Center provides career focused courses to students in the summer. This position will provide overall project support for a successful program operation by building relationships among students, families, district and industry partners to strengthen programs and create positive outcomes. Responsibilities include:

• Implementation and improvement of existing summer program project plan.
• Staff hiring support, location confirmation, and partner contract creation.
• Internal SPS service coordination, including Transportation, Department of Technology, Nutrition Services, Special Education, and Security.
• Development and implementation of student application processes, including application monitoring and enrollment.
• Provide clear, culturally appropriate communication to students, families, counselors, and other partners regarding Summer Skills Center classes and enrollment.
• Engage students who need credit to stay on track to graduate and students who are furthest from educational justice.

OTHER FUNCTIONS:

• Attends or participates in professional development and other activities deemed necessary by the Administrator in an effort to accomplish the objectives of the position and to achieve professional achievement.
• May perform related duties consistent with the scope and intent of the position.

RELEVANT COMPETENCIES:

Customer Focus

Commits to meeting the expectations and requirements of internal and external stake holders; acts with stakeholders I mind; values importance of providing high-quality customer service.

• Makes customer and their needs a primary focus of his/her actions
• Thinks ahead and considers the impact of actions both internally and externally.
• Develops trust, credibility and maintains strong relationships with customers.
• Goes the extra mile to satisfy customer needs and expectations.

Time Management

Uses his or her time effectively and efficiently; concentrates his or her efforts on the most important priorities; adeptly handles several tasks at once.

• Focuses his/her efforts on the most important priorities.
• Uses time effectively and efficiently.
• Handles multiple-tasks effectively and efficiently.
• Values other people’s time.

Managing Relationships

Responds and relates well to people in all positions; is seen as a team player, and is cooperative; looks for common ground, and solves problems for the good of all.

• Relates well to all kinds of people inside and outside of the organization.
• Works to create win-win scenarios.
• Shares appropriate information to find common ground.
• Puts own agenda aside in order to achieve organization’s goals.

Learning on the Fly

Learns quickly when facing new problems; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks.

• Shows willingness to learn new methods.
• Learns quickly when facing new problems and tries to understand the basis for change.
• Treats change and new situations as opportunities for learning and growth.
• Modifies behavior quickly to deal effectively with challenging or unfamiliar tasks.

Written Communication

Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that instigate appropriate actions.

• Organizes and presents information in writing in a clear and convincing manner.
• Uses appropriate writing style and tailors writing to meet the needs of the audience.
• Uses correct spelling, grammar and punctuation.

DISTRICT-WIDE CORE COMPETENCIES:

Collaboration

Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)

Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving

Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity

Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability

Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Employs collaborative problem-solving methods.
• Understands and practices the principles of office administration, secretarial procedures, and administrative support.
• Proven success setting up and maintaining accurate filing systems.
• Strong Microsoft Office experience – Word, Excel, Outlook, and PowerPoint. Office 365 experience preferred.
• Knowledge of design and publishing software preferred.
• Basic knowledge of HTML or WordPress preferred.
• Knowledge of Career and Technical Education and Skills Center preferred.

Skills

• Strong organizational skills, creative, resourceful, deadline-driven and works well independently and with stakeholders at multiple levels.
• Excellent written and verbal communication skills, including the ability to communicate with people at all levels of the organization and from a wide variety of backgrounds; possesses excellent proofreading, editing, formatting skills.
• Strong work ethic, sense of urgency, and self-motivation, including the ability to follow through to complete tasks independently.
• Meticulous attention to detail.
• Takes individual initiative and accepts responsibility.
• Committed to delivering excellent customer service.

Abilities

• Able to adapt to change and remain flexible.
• Ability to maintain strict confidentiality.
• Ability to manage projects, vendors, and budgets.
• Works well under pressure and consistently meets deadlines; able to provide assistance to and coordinate workload of District staff.
• Driving in between various sites may be required. Periodic weekend or evening work may be required for events, field trips, meetings. and other program requirements.

OTHER FACTORS:

Work locations will include The John Stanford Center for Educational Excellence, various schools, industry partner locations and other locations as needed. Driving in between various sites may be required. Periodic weekend or evening work may be required for events, field trips, meetings and other program requirements.

EXPERIENCE/EDUCATION:

A typical way to obtain the knowledge and abilities would be:

2-4+ years of experience in project and communications coordination, experience coordinating multiple activities simultaneously; 2-4+ years’ experience in an educational, non-profit or an institutional environment is preferred; Bachelor’s degree in a field related to communications, marketing, or writing intensive areas, or equivalent combination of degree and experience; Master's preferred; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.

CLEARANCES:

Criminal Justice fingerprint and background check