Central Washington University is recruiting a Secretary Senior to join our University Centers team in Wenatchee, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $30,345 - $39,207 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You’ll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing for ~10,000 students, health services, police and public safety.

For the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: www.cwu.edu/hr/benefits-perks-discounts.

The Role:

This position supports the University’s mission by solely and independently performing complex secretarial duties for the Regional Director, the Wenatchee Center along with the University Center programs, including compiling reports and data; managing databases; preparing intricate classroom/meeting room schedules; maintaining student records and filing systems; coordinating office operations; and providing assistance related to multi-faceted quarterly admission and registration processes by helping students and the general public with applications, forms, documents and other materials requiring substantial knowledge of a variety of University regulations, rules, policies, procedures, systems, and processes. The position is also responsible for supporting the Distance Education (DE) Operations of the Center by supporting the faculty, staff and program leadership with reliable delivery of instruction through multiple modalities. Distance Education at CWU-Moses Lake utilizes WebEx platforms (among others currently being evaluated) for interactive video-conference sessions between CWU-Ellensburg, Moses Lake, Wenatchee and Yakima. This position’s official work station will be Moses Lake. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment.

• Supports the Regional Director, Wenatchee and Moses Lake centers, and any academic programs at the Centers; Program Directors/ Coordinators; faculty members; and students.
• Independently develops and maintains a variety of reports, as needed by the Regional Director in planning, organization and operation of the Wenatchee Center, including budget monitoring materials, requisitions and procard purchases.
• Schedules appointments with Program Directors/Coordinators for potential and current students, assists with any forms or processes to change or maintain academic plans.
• Relays messages and information from Regional Director in e-mail or printed form.
• Uses computer to produce letters, meeting notices and agendas, reports, schedules, test materials, student evaluations, and other documents from rough drafts, notes, or recordings; takes and transcribes meeting minutes.
• Prepares materials for outreach and recruiting events including ordering printing services as needed.
• Represents the Regional Director and the Center at meetings, events and/or conferences; develops and makes public presentations on program-related topics to recruit new students.
• Coordinates quarterly textbook orders. Acts as liaison between faculty and bookstore. Works with publishers to provide desk copies for faculty if needed.
• Coordinates quarterly final schedules. Acts as a liaison between faculty and academic scheduling.
• Replenishes display racks at Wenatchee Valley College with promotional materials for recruiting purposes.
• Takes pictures and creates spreadsheets to send to Ellensburg (via e-mail) for generation of Connection Cards for staff, faculty, students and student teachers.
• Training of the Crestron and Cisco technology and equipment
• Technical assistance during remote interruptions during instruction
• Supports logistics, meeting preparations, correspondence and reporting assistance for partner grant programming
• Audio technical support during instruction
• Trouble shooting WebEx issues
• Proctoring tests
• Maintaining confidential student information for faculty
• Building relationships between the Center, Multimodal Learning, the faculty and the Wenatchee Valley College Technology department

• Increasingly responsible clerical/secretarial experience OR an equivalent combination of education and experience which clearly demonstrates the ability to perform the essential functions of the job
• Excellent communication, interpersonal and organizational skills
• Customer service experience, including the responsibility to listen to customers, identify issues, provide options, fulfill services, exercise knowledge of procedures to assist others, and resolve complaints or conflicts
• Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.
• OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

• Experience working in a higher education setting
• Demonstrated participation in programs designed to promote inclusion
• A record of promoting inclusivity in the work environment
• Experience or interest in mentoring students from a variety of backgrounds

Competencies

• Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
• Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
• Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
• Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
• Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Salary: $2,528 /month with periodic increases up to $3,267 /month

To apply for this position, you must complete the on-line application and attach:

• A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
  
• Resume including work history, education, training; and
  
• Contact information for three professional references.

Screening Begins: September 26, 2022 and will be open until filled

**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.

Name: Mónica Medrano
Title: Regional Director
Email: Monica.Medrano@cwu.edu
Phone: 509-963-3663
Website: https://www.cwu.edu/wenatchee/

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Per Governor Inslee’s Proclamation 21.14.1, CWU employees are to be fully vaccinated against COVID-19 as of October 2021. Your vaccination status will be verified if/when a job offer is made. Information about how to apply for medical and religious accommodations are available here: www.cwu.edu/hr/. Failure to meet the vaccination policy (or approval of a medical or religious accommodation) will result in revocation of the offer.

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.