Job description

Receptionist (Part-Time)

Contract position via Inter-Con Security Systems Inc. (ICS); on assignment at Gates foundation in Washington, DC

Client Mission

We work with partners worldwide to tackle critical problems in five program areas. Our Global Health Division aims to reduce inequities in health by developing new tools and strategies to reduce the burden of infectious disease and the leading causes of child mortality in developing countries. Our Global Development Division focuses on improving the delivery of high-impact health products and services to the world’s poorest communities and helps countries expand access to health coverage. Our Global Growth & Opportunity division focuses on creating and scaling market-based innovations to stimulate inclusive and sustainable economic growth. Our United States Division works to improve U.S. high school and postsecondary education, and support vulnerable children and families in Washington State. And our Global Policy & Advocacy Division seeks to build strategic relationships and promote policies that will help advance our work. Our approach to grantmaking in all five areas emphasizes collaboration, innovation, risk-taking, and, most importantly, results.

Position Title: Receptionist

Position Summary: The Receptionist will provide administrative, operational, and security support to the Gates foundation office in Washington, DC. This position is managed by Inter-Con Security and reports to the Regional Security Advisor.

• Schedule: Monday to Friday from 2pm to 6pm.

Responsibilities:

Administrative/operational duties include:

· Serving as the first point of contact for telephone calls and office visitors (guests, vendors) in accordance with foundation policies and procedures. This includes greeting and badging visitors, answering general inquires, and routing specific queries to the correct point of contact.

· Providing administrative and operational support to staff as needed

· Act as a First Aid responder and Fire/Evacuation warden and maintain required trainings/certifications.

· Assisting visiting colleagues with general queries about the office and local area.

Security responsibilities include:

· Conducting security duties per Security Standard Operating Procedures in coordination with the Senior Regional Security Advisor.

· Access Control: Performing access control-related duties, including issuing visitor badges to visitors, in accordance with building and foundation policies and procedures.

· Communications: Reporting suspicious conversations/content associated with incoming office mail, emails, telephone calls, and visitors.

· Security Systems/Equipment: Monitoring, maintaining, and reporting for maintenance any issues with/changes to security-related systems/equipment and operations.

· Emergency/Security Incidents: Responding to emergency/security incidents – including trespass, fire, medical, bomb threats, etc. Making appropriate notifications/escalations and assisting with post-incident reporting, as necessary. Report prohibited and dangerous items.

· Performing other security dutiesat the Senior Regional Security Advisor’s direction.

Qualifications:

• High School graduate plus three years of experience or college degree.
• Previous experience must include:

• Working on a global scale in complex, unstructured situations;
• Managing high-level internal and external relationships with trust and transparency;
• Performing in fast-paced, multi-task work environments;
• Coordinating/organizing both daily tasks and longer-term projects across an office;
• Demonstrated writing and analytic skills; and
• Proficiency in Microsoft Office applications, with a willingness to learn new software.

Preferred:

• Prior experience with safety and security related responsibilities.

Competencies:

· Exceptional interpersonal and communication skills. Build collaborative working relationships across office staff at all levels; guests; and clients/vendors focused on current and future office needs. Exercise diplomacy and good judgement with internal and external interactions.

· Collaborative: Positive, collaborative approach to work tasks that recognizes staff scopes of work and how they integrate across office work streams and projects.

· Performance under pressure. Adjust priorities to multiple demands, unanticipated events, and short deadlines; adjust decisions and actions based on updated information.

· Flexibility/adaptability. Respond to changing circumstances with a calm, resilient demeanor.

· Self-motivation. Execute work tasks productively and efficiently, balancing priorities with minimal direction. Demonstrate accountability/ownership in completing work in an accurate, efficient, and timely manner.

· Organization/time management: Process detailed information and tasks, verifying accuracy and completeness.

The statements in this description represent typical elements, criteria and general work performed and should not be construed as an exhaustive list of all responsibilities, duties and skills for this job.

Job Type: Part-time

Pay: $28.23 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you fully vaccinated against Covid-19 including booster?

Education:

• Associate (Required)

Experience:

• Receptionist: 2 years (Required)
• Security: 2 years (Required)

Work Location: One location

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