Discover Your Career at Emory University: Description:

• Provide administrative support for the Director of ITI
• Maintains calendar, prepares daily schedule, and prioritizes meeting requests
• Completes monthly credit card reconciliation and business expense reports
• Prepares charts and graphs for reports and presentations
• Ensures Director is appropriately prepared for daily activities
• Assists in the planning and preparation of the Director’s work travel
• Assists with overseeing ITI office operations and ensures office activities comply with policies and procedures.
• Develops and maintains records and spreadsheets for ITI.
• Professional development expenses
• ITI emergency contacts list
• ITI subscriptions and logins
• Contractor projects hours
• Reviews account coding for expenses on ITI staff monthly credit card reports before supervisor approval.
• Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
• Sets up and organizes electronic and paper filing systems for ITI program.
• Oversees ordering and maintenance of office supplies and forms for ITI program.
• Supports the ITI program at various international and domestic meetings to coordinate and implement meeting logistics.
• Prepare meeting supplies and materials.
• Coordinate and manage catering duties.
• May coordinate domestic or foreign travel arrangements (including air tickets, visas, hotels, etc.).
• May take meeting minutes.
• Provide communications support to the ITI program
• Consults with management and staff to update the program website.
• Maintaining an up-to-date contacts database.
• Sends out program communication materials and information using the contacts database.
• May utilize various aspects of social media to accomplish work objectives.

• Participate fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management.

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

• Bachelor's degree preferred
• Prior experience providing executive or senior administrative support within a medium or large sized organization
• 3 or more years’ experience in an Executive Administrative Assistant or Sr. Secretary role
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Gmail
• Professional written and verbal proficiency in a second language used in ITI-supported countries (e.g., French, Portuguese, Spanish, Amharic, Arabic)

• 10 -15% domestic and international travel

Emory Supports a Diverse and Inclusive Culture: To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.