Senior Administrative Assistant to Chief Program Officer of Education Services
Full Time
Oakland, CA 94601
Posted
Job description
Overview:
We’re looking for an enthusiastic and highly organized Senior Administrative Assistant (SAA) to the Chief Program Officer of Schools to assist the Chief Program Officer in matters of communication and organization. As an SAA, you'll have a high level of organizational and analytical skills, be able to priortize projects, have strong typing and editing skills, demonstrate good communication skills, and be a flexible & positive team player.
Seneca’s Education Services Programs partner with school districts across the Bay Area and Los Angeles to implement services that identify and intervene on behalf of the most vulnerable children. You can learn more about Seneca’s School Partnership Programs here and Non-Public School Programs here. Responsibilities:
Do you have a passion for behind-the-scenes operations that make a nonprofit successful? So do we, and we’re hiring a like-minded Senior Administrative Assistant to support the Chief Program Officer who oversees our School Partnership and Non-Public Schools Programs.
We’re looking for an enthusiastic and highly organized Senior Administrative Assistant (SAA) to the Chief Program Officer of Schools to assist the Chief Program Officer in matters of communication and organization. As an SAA, you'll have a high level of organizational and analytical skills, be able to priortize projects, have strong typing and editing skills, demonstrate good communication skills, and be a flexible & positive team player.
Seneca’s Education Services Programs partner with school districts across the Bay Area and Los Angeles to implement services that identify and intervene on behalf of the most vulnerable children. You can learn more about Seneca’s School Partnership Programs here and Non-Public School Programs here.
- Maintain Chief Program Officers schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Manage credit card expense reports, mileage reimbursements and other agency systems for Chief Program Officer and other identified program leaders.
- Organize meetings, special events, program tours and other staff celebrations, including scheduling, reserving appropriate rooms/spaces, sending notices, communicating with attendees, organizing catering, coordinating gifts, etc.
- Maintain all aspects of the administrative meetings (minutes, agenda, notes, follow-up, etc.).
- Prepare correspondence and special project documents including newsletters, update emails to schools networks, general letters, memos, protocols, conferences, etc.
- Complete research, compile reports, and complete other special projects in support of education or agency wide initiatives or operations.
- Assist in the completion of projects related to program evaluation and assessment and educational compliance
- Maintain and update program documents and manuals. Oversees shared resource files such as Google Drive and Sharepoint.
- BA/BS or equivalent degree.
- Excellent organizational, writing, and communication skills.
- Computer literacy, PC and Macintosh.
- Previous experience in a comparable position is preferred.
- Ability to structure and perform routine tasks.
- Ability to work as a team member
- COVID-19 vaccination and booster
- Full-time, hybrid
- 5 weeks of paid time off, 11 paid holidays, and additional paid school break days
- Staring at $27.00 per hour, with actual salary dependent on creditable experience above the minimum qualifications
- Additional compensation upon passing a bilingual language proficiency exam
- Salary increases each year
- Comprehensive employee benefits package, including:
- Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
- Long-term disability, family leave, and life insurance
- 50% paid premiums for dependants
- 403b retirement plan
- Employer-paid Employee Assistance Plan
- 5 weeks of flexible paid time off and 11 paid holidays
- Professional development, training, and scholarship opportunities, including embedded graduate degree programs
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