Position home base will be the Daniel Driscoll-Neponset Health Center at 398 Neponset Avenue in Dorchester.

Job Duties:

• Drafts letters and memos for Executive signature accurately and timely with minimal oversight.
• Drafts, copies and distributes presentations, minutes, and other materials as needed for meetings, conference calls, etc.
• Edits and proofreads documents.
• Processes confidential and time sensitive material and utilizes discretion and sound judgement.
• Timely processes and sorts administrative office mail.
• Manages the Executive’s schedule and other calendars as required.
• Creates and tracks check requests.
• Maintains Executive expense accounting utilizing Concur.
• Maintains/reconciles credit card statements including collecting receipts and maintaining a log for all charges to all accounts in accordance with policy.
• Assists with projects and reports as needed.
• Greets and assists visitors both via the phone and in-person.
• Coordinates all requisite arrangements related to conference attendance & travel.
• Assists with regulatory audit preparations as needed.
• Makes arrangements for special Center-wide activities such as staff meetings, in-service clinical training etc.
• Assists with payroll duties including provider payroll and timecard maintenance.
• Supports local employee engagement and other initiatives (order lunch, tracks RSVPs, etc.)
• Builds, modifies, disseminates provider after-hours on-call schedule, including liaising with HHSI-contracted answering service to update schedule.
• Builds, modifies, disseminates provider-of-the-day and out-of-office inbox coverage schedules.
• Maintains the rotating provider clinic schedule for weekend and vacation coverage.
• Collects and tracks provider PTO, approves provider PTO according to our policy process and following practice manager/medical director input as needed.
• Adjusts clinic templates to execute on approve PTO (e.g., modifying templates in the Electronic Medical Record) as needed.
• Act as back-up to Executive Assistant to CEO including knowledge of board portal.
• Ensures meeting rooms are prepared and video conferencing equipment is activated prior to the start of meetings.
• Coordinates food ordering, set-up, and delivery for meetings as needed.
• Ensures office equipment is in working order and arranges for maintenance as needed.
• Orders office supplies, business cards and other items as requested.

Required/Preferred Education, Experience and Skills:

• Associates Degree in Business or equivalent schooling, 2 or more years of related professional experience may be substituted for the Associate’s degree
• 5 or more years in a professional business environment performing similar duties required
• Experience in a community health or other health setting preferred
• Excellent keyboarding skills, accurately type at least 60 WPM
• Computer Literate with Intermediate to Advanced skills in Microsoft Office, Word, Excel, PowerPoint and Access preferred
• Proficient use of the electronic medical record, preferred experience with OCHIN EPIC and NextGen
• 2 years of related professional experience may be substituted for Associate's degree

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.