Job description
Position Description
POSITION TITLE: Senior Records Assistant
SALARY: $3,590.45 - $4,576.73 Monthly
$43,085.40 - $54,920.76 Annually
WORK LOCATION: Various locations throughout Los Angeles County (see all our locations)
FILING PERIOD: 11/18/22 – Continuous
EXAM NUMBER: R9703F
RECRUITMENT TYPE: Open Competitive Job Opportunity
ABOUT THE COURT
The Superior Court of California, County of Los Angeles (Court) is the largest unified trial court in the United States. Its 580 judges and commissioners work in one of the 40 facilities within the Court's 12 judicial districts and are supported by more than 4,500 full-time Court employees. The Court has an annual budget of more than $855 million. Located in Southern California, Los Angeles County is geographically one of the nation's largest counties, covering 4,084 square miles and, with over 10,400,000 residents, is also one of its most populous counties.
FOCUS ON EMPLOYEE SAFETY AND WELLBEING
Court employees are considered disaster service workers under California Government Code section 3100 and are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state, and national emergencies. The Court takes its responsibilities for ensuring a safe workplace and providing essential public services to those who are required to come into a courthouse seriously; including its legal and ethical obligations to protect the workforce, justice partners, and the public from COVID-19. The Court has implemented various policies and protocols to protect the health and safety of its employees while delivering statutorily mandated essential services. This includes implementing technology to facilitate remote appearances for court users and expanding telework opportunities for employees.
ABOUT THE POSITION
Senior Records Assistant independently perform specialized creation and maintenance duties in support of the court's records and archives functions, including scanning/imaging documents, performing quality control checks, performing advanced records management database queries, and resolving technical issues that arise in imaging, microfilming, conversion, accessioning, and retrieval/filing processes. Duties also include preparing a variety of official documents, vital court records, and legal and administrative records and exhibits in accordance with court policies and procedures.
For detailed job description, click HERE. Please note the requirements in the job description may vary from the requirements in the bulletin. Applicants must meet requirements stated in this bulletin.
ABOUT THE POSITION
Senior Records Assistant independently perform specialized creation and maintenance duties in support of the court's records and archives functions, including scanning/imaging documents, performing quality control checks, performing advanced records management database queries, and resolving technical issues that arise in imaging, microfilming, conversion, accessioning, and retrieval/filing processes. Duties also include preparing a variety of official documents, vital court records, and legal and administrative records and exhibits in accordance with court policies and procedures.
For detailed job description, click HERE. Please note the requirements in the job description may vary from the requirements in the bulletin. Applicants must meet requirements stated in this bulletin.
MINIMUM REQUIREMENTS:
To qualify, you must meet one of the following options upon the final filing date of this bulletin:
Option I: One year of experience as a Court Services Assistant I working with the Superior Court of California, County of Los Angeles -AND- Demonstrated keyboarding ability at a speed of 30 net words per minute -AND- United States citizenship.
Option II: Graduation from high school or G.E.D. equivalent -AND- two years of clerical, secretarial, or administrative support experience performing filing or records-related functions in an office setting -AND- Demonstrated keyboarding ability at a speed of 30 net words per minute -AND- United States citizenship.
Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.
SPECIAL CONDITIONS OF EMPLOYMENT:
All applicants must be able to show proof of full vaccination against COVID-19 prior to beginning employment with the Court.
You are considered fully vaccinated against COVID-19 2 weeks after you:
- Received a Johnson & Johnson (J&J)/Janssen COVID-19 vaccine, or
- Received a second dose of a Pfizer or Moderna COVID-19 vaccine, or
- Finished the series of a COVID-19 vaccine that has been listed for emergency use by the World Health Organization [WHO]
Individuals with a medical condition that prevents them from getting a vaccine, as verified by their medical provider, or those with a confirmed sincerely held religious belief that prohibits them from receiving a vaccine, may request to be excused from this vaccination requirement as a reasonable accommodation to their medical condition or religion. The Court will review requests for accommodation on a case-by-case basis consistent with its existing procedures for reasonable accommodation requests.
Licenses; Certificates; Special Requirements:
A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
EXAMINATION INFORMATION:
PART I: Qualifying evaluation of education, training and experience based upon submitted application materials. The applicants with the highest qualifications as determined by this evaluation process will be invited to participate in the examination process.
PART II: Online examination, weighted 100%, covering typing skills, conscientiousness, service professionalism, goal orientation, learning potential, office procedures, computer literacy, following instructions, reviewing forms, and classifying and coding.
APPLICATION AND FILING INFORMATION:
Applications may only be filed online. To learn how to apply online, please access the Online Employment Application Guide. The Superior Court of California, County of Los Angeles reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position.
Please provide a current and accurate e-mail address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via e-mail. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail.
The Superior Court of California, County of Los Angeles is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click here (Download PDF reader).
Questions regarding this posting may be e-mailed to EChapman@lacourt.org
Applications may only be filed online. To learn how to apply online, please access the Online Employment Application Guide. The Superior Court of California, County of Los Angeles reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position.
Please provide a current and accurate e-mail address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via e-mail. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail.
The Superior Court of California, County of Los Angeles is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click here (Download PDF reader).
Questions regarding this posting may be e-mailed to EChapman@lacourt.org
WHAT TO EXPECT NEXT:
We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list that will remain active for approximately one year. Other vacancies may be filled using this list.
We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list that will remain active for approximately one year. Other vacancies may be filled using this list.
Exam #R9703F
Senior Records Assistant
Applications may be submitted online at www.lacourt.org
OR via the HR computer kiosk at
The Superior Court of California, County of Los Angeles
Human Resources Administration
111 N. Hill Street, Room 203
Los Angeles, CA 90012
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