GENERAL STATEMENT OF RESPONSIBILITIES:

Coordinates and assists with all projects in Center for Corporate and Professional Education (CCAPE) funded through federal, state or private funds. The Staff Assistant works collaboratively with the CCAPE Grant Manager and Director of Workforce Development and Training to provide administrative, coordination, and logistical support to grant-funded noncredit courses, and assists with marketing efforts, student recruitment, scheduling, instructor coordination, reporting, and data and administration maintenance.

EXAMPLES OF DUTIES:

• Support the general administrative functions of CCAPE grant funded programs and projects including answering phones, greeting/referring/assisting visitors, customers, staff, students, or others, preparing documents and reports, compiling records, organizing and maintaining course and student information, coordinating meetings, analyzing data including budgetary expenditures, and providing general office support.
• Assist in the day-to-day operations, administration and implementation of grant funded noncredit initiatives, projects, and training programs/courses.
• Coordinate and assist with relationships with students, employers, instructors, and community partners.
• Maintain and update client/community partner and student databases, course/training program tracking spreadsheets, and other related data.
• Assist with student recruitment, enrollment, attendance, monitoring progress/status in courses, referrals to support services, course evaluation creation/review, and career placement.
• Compile and organize information from different sources to develop agendas, meeting materials, and monthly and quarterly reports for internal, external stakeholders, and funders.
• Coordinate and maintain grant funded financial information, assist with accounts payable and receivables, and prepare and review memos for payroll.
• Work a flexible schedule, as position requires occasional evenings during busy periods.
• Develop new processes or procedures relevant to the support needs of the office.
• Other related duties, as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or an equivalent combination of education and experience.
• Demonstrated related experience in providing comprehensive administrative support.
• Demonstrated ability to deal effectively with external organizations, businesses and the public, and work effectively with the campus community.
• Demonstrated interpersonal skills and ability to work with a diverse student population.
• Strong proficiency in MS Office applications e.g., database maintenance, spreadsheet applications, and graphics. Must be an advanced user of the Microsoft Office suite: Word, Excel, Outlook etc.
• Excellent oral and written communication skills.
• Demonstrated ability to work in a collaborative team model.
• Ability to work a flexible schedule, including occasional evenings.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION: Annual Salary Range of $48,000-$52,000 (dependent upon qualifications). Includes participation in a comprehensive employee benefits program including option to participate in Massachusetts State Employees' Retirement System. Full-time, Non-unit Professional Position funded by Education and Training Funds Grant.

APPLICATION DEADLINE: Extended to February 23, 2023

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

COVID VACCINE POLICY: Candidates for employment should be aware that all Cape Cod Community College students, faculty, and staff must comply with the Massachusetts state two-year public college vaccination policy as a condition of employment. Please see College website for details.

This appointment is subject to grant funding and the FY2023 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College does not provide any measure of assistance for applicants who do not have the ability to work in the United States.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.