Job description

Healthcare Staffing Professionals has an immediate need for a Staff Assistant I. The Staff Assistant I will be responsible for assisting the staff accountant in gathering expenditures information, pulling, copying, and filing the grant related expenditure documents. The Staff Assistant will also be assisting the staff accountant in logging in the On-line Requisition (OLR) requests and maintaining contract invoices receive log, inputting the information of Advanced Journal Voucher (NA), and Expenditures Voucher (EV).

The position will start immediately upon acceptance and employment clearance and is initially funded through 11/30/2022 with HIGH chance of extension

Pay Rate-

$26.28/hr working 40 hours a week

Benefits:

Paid Holidays, Paid Sick Time, PTO

Healthcare

Employer Fully Funded Healthcare (Anthem Blue Cross), Dental and Vision, Life Insurance from Initial Start Date.

Shifts: Onsite Work in City of Commerce

M-F 8-5 office, telework: 2 days telework and 3 days in-office per week

Job Duties

• Responsible for assisting the staff accountant in gathering expenditures information, pulling, copying, and filing the grant related expenditure documents.
• Responsible for assisting the staff accountant in logging in the On-line Requisition (OLR) requests and maintaining contract invoices receive log, inputting the information of Advanced Journal Voucher (NA), and Expenditures Voucher (EV).
• Responsible for inputting Encumbrance Requests received for Public Health Services into the electronic Countywide Accounting and Purchasing System (eCAPS), and updating the Encumbrance Request log.
• Responsible for preparing the Grant Monitoring Unit file Inventory transfer list, which needs to be transferred to GRM, and distributing pay checks to Public Health employees.
• Answers the phone and performs assisting in the special assignments as needed

Minimum Qualifications:

• One year of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, procedure, program, budget or personnel -OR- One year of experience in a highly responsible secretarial capacity -OR- One year of experience in a responsible supervisory clerical capacity; and

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Desirable Qualifications:

Windows-based laptop or desktop device, with a speaker and mic;
Reliable Wi-fi/internet access;
Excellent oral and written communication skills;
Excellent organizational and time management skills;
Ability to follow complex instructions, meet deadlines and work independently.

Job Type: Full-time

Pay: $26.28 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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