School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

This position will have an opportunity to work remotely. All Duke University remote workers must reside in one of the following states or districts: Arizona; California; Florida; Georgia; Hawaii; Illinois; Maryland; Massachusetts; Montana; New Jersey; New York; North Carolina; Pennsylvania; South Carolina; Tennessee; Texas; Virginia or Washington, DC.

OCCUPATIONAL SUMMARY

Provide administrative and day-to-day operational support to the leadership of the Duke Cancer Institute.

RESPONSIBILITIES

Administrative

Provided administrative support for assigned Directors including travel. Maintain highly complex calendars with attention to detail.

Maintain departmental records. Arrange, coordinate and maintain documents for long-term document storage.

Assist with onboarding new staff; arrange office space and equipment.

Meetings and Events

Plan and coordinate events and meetings, including room reservations, drafting and sending meeting invitations, drafting and disseminating agendas. Write and send all communications surrounding events. Find, plan and coordinate with event vendors.

Take meeting minutes and notes; draft and send out minutes and summaries.

Communication

Respond timely to calls, emails, and routine letters; direct inquiries to the appropriate person and escalate issues to others as appropriate.

Originate, draft, and send communications within and outside of the DCI Finance team as needed and assigned.

Finance

Take inventory, order supplies and keep the supply room stocked and organized. Manage travel, expenses, and reconcile Corporate Cards for assigned staff.

And other responsibilities as assigned.

Skills

Excellent Written, oral and conversational communication skills to effectively work with diverse groups.

Ability to analyze, evaluate multiple solutions and solve complex problems using well developed critical and analytical skills.

Excellent time management skills needed to prioritize among many competing priorities.

Attention to detail needed to operate accurately and effectively.

Mastery of Microsoft Office, especially Outlook Calendar.

Willingness to learn and adapt as the needs arise (curious and has a love of learning)

Friendly professional who is dependable and reliable.

The above statements describe the general nature and level of work being pe1formed. This is not intended to be an exhaustive list of a!l responsibilities and duties required. Employees may be directed to /Jerform job,related tasks other than those specifically presented in this description.

The intent of this job description is to be representative of the level and the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities.

Preferences

The preferred candidate will have experience in Microsoft Outlook and Microsoft Excel.

QUALIFICATIONS REQUIRED AT THIS LEVEL

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

Experience

Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Or an equivalent combination of relevant education and/or experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.