Jeffco Public Schools, one of Colorado's largest K-12 school district, with over 80,000 students and approximately 14,000 employees, has provided educational excellence for since 1950. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school, and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Come join us!

Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.

Tech - Accounts Payable
Monthly Position
FLSA: Nonexempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: 260
Salary Plan, Grade, Step: CSE - Class Emp-260 / 1.FTE , R20, 1
Hourly Rate: $22.49, Annual Rate: $46,784.06 Effective as of: 08-16-2022

**Annual salary noted above is based on an 8 hour day and full days worked calendar. Any position that is less than a full FTE/8 hours per day or late start will be prorated accordingly.

Certain Education Support Professional (ESP) jobs may include the value of holiday pay into the hourly rate. Review the Holiday in Rate column of the Education Support Professional Job Title, Wage Plan, Grade document.

The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

SUMMARY Provide support for accurately processing District wide payment documents. Maintain confidentiality and effectively communicate essential information to schools, departments, District management and vendors under strict timelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Review, analyze, and input vendor invoices into Districts Financial System. Ensure invoices (PO and Non PO) are entered daily through manual entry or voucher import process

Ability to interpret/implement District policies and procedures to accurately process documents.

Organize, analyze, and prioritize payments within strict timelines to vendors, contractors and employees for purchase orders, travel, 1099, and other direct payments; or other similar responsibilities.

Audit invoices and statements for accounting accuracy bid pricing where applicable.

Review all payments on check runs for compliance with IRS and District policies and procedures.

Problem solve, cross train and share information with other team members to create a collaborative atmosphere, and assist with training of users on new programs. Assist team members with tasks as needed

Respond/research inquiries via email and phone from schools, departments and vendors on proper accounting policies and procedures. Provide guidelines for more efficient/effective methods for schools and departments to operate. Utilize the financial system to efficiently obtain information and communicate the data as needed.

Answer Accounts Payable phone line and answer emails from Accounts Payable Email box daily.

Research and process rebate, refunds, and cancelled checks as needed.

Maintain confidentiality regarding risk management, non-sufficient checks, 1099 information and personnel matters.

Maintain records for archive. Including weekly filing and yearly archiving process of records or frequency as deemed appropriate

Update and maintain vendor information within Financial System. Request additional documents from vendors when needed

Remain flexible to respond to high priority situations where immediate action is required.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma/GED required, and specialized advanced courses in business, technical, or vocational school or specialized knowledge/skills related to the position. College courses in accounting or business preferred.

EXPERIENCE: One year of accounts payable/purchasing experience. Experience with interactive accounts payable software package preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Requires mathematics, writing, computer software and accounting skills. Must have oral communication, listening, interpersonal and public relations skills. Ability to operate 10-key calculator and personal computer required. Must acquire Excel, word processing and voice mail skills within 3 months of hire.

CERTIFICATES, LICENSES, & REGISTRATIONS: None required.

SUPERVISION/TECHNICAL RESPONSIBILITY: This job has no supervisory responsibilities. Position serves as a technical resource throughout the District in answering questions and guiding others regarding accounts payable issues.

CONTACTS: Daily contact with persons in same work unit or building, other departments/buildings, vendors or suppliers and general public to resolve problems or negotiate matters. Daily contact with banks to maintain relationships.

SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion or stress and loss of sight, due to extensive key boarding and use of CRT.

The physical demands, work environment factors, and mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; climb or balance; and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually quiet.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate and use interpersonal skills. The employee is frequently required to compute, synthesize, negotiate and evaluate. The employee is occasionally required to copy, instruct and compile.

JUDGMENT AND DECISION MAKING: Work is assigned by District management, federal and state laws/requirements, and negotiated agreements. This position requires analytical ability to define problems, collect data, establish facts and draw valid conclusions. Errors in decision making could lead to audits/investigation by outside agency, loss of funding/reimbursement to District, failure to meet payment date, loss of public confidence, and lawsuits. Decision making requires collaboration with management, persons in other departments/buildings, students, parents, vendors/suppliers and government. Work is guided by legal requirements, District policies and procedures, and common sense.

DIVERSITY OF DUTIES: Requires cross training in other areas of the department such as: utilities, mileage reimbursement, travel reimbursements, 1099 payments, petty cash, contracted services, blanket orders, food service, direct payments, purchase order payments, and compiling reports. Position utilizes a variety of software packages and systems. This position requires independent thinking and ability to apply/interpret accounting policy and regulations.

Jeffco Salary Schedules

Jeffco Benefits

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.