The HRIS Assistant is responsible for all administrative coordination and automation processes used by the Human Resources Department. Serves as administrator of the HRIS System and related data. The HRIS Assistant is the primary contact for HR staff regarding employee data. Assists in the compliance of policies and procedures, including all applicable federal and state regulations. This position will play a key role in insuring all data is accurate, up-to-date and reportable. Responsible for data entry into the HRIS systems. Assists in the preparation of quarterly metric reports and specialized reports.

Core Competencies:

• Customer Service Orientation: Takes personal responsibility for understanding the real and underlying needs of customers’ and anticipating and meeting their expectations to establish viable, long-term relationships.
• Teamwork and Collaboration: Works effectively within a team, group and across the organization and accomplishes tasks and desired results while behaving constructively as opposed to separately and competitively.
• Communication: Absorbs, comprehends and exchanges information with others, enhancing mutual understanding of ideas, issues and desired action.
• Initiative: Willingly seizes or creates opportunities to improve current & future business Performance.

Position Responsibilities:

HRIS:

• Responsible for data entry into Epicor HCM system including adding new employees, updating required employee information, performance appraisals, and preparing standard and ad-hoc reports for all locations.
• Assisting in creating new position and job codes.
• Responsible for review of data as entered by Managers/Employees/HR using standard and ad-hoc reports.
• Be an integral part of a process improvement team to improve our HR Systems.
• Works closely with Payroll in resolving pay issues and auditing payroll data.
• Assist with filing of all personnel changes paperwork and personnel files.
• Administer Tuition Reimbursement program including reviewing applications, completing invoices and partnering with Fiscal to get checks to employees in timely manner.
• Support applicant tracking system, position management, and other functionalities identified by the HRIS team

Qualifications:

• BS/BA degree preferred.
• 1+ years’ experience in a Human Resources department strongly preferred.
• Exceptional customer service skills, communication, verbal, written, interpersonal skills required.
• Strong analytical capabilities, organizational skills and attention to detail required.
• Demonstrated ability to work independently and multi-task functions using sound judgment required.
• Highest regard for confidentiality required.
• Proficient with Windows environment, including Microsoft Word, Excel, and PowerPoint required.

Physical Requirements (ADA Requirements)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is occasionally required to stand and walk.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Hebrew SeniorLife requires all employees to be fully vaccinated against COVID-19 as a condition of their employment. All new hires must be fully vaccinated, which includes any recommended COVID-19 boosters, before their start date. Any exemption requests for medical or religious reasons will be considered on a case by case basis and must be processed prior to any start date.

Hebrew SeniorLife is an equal employment opportunity employer. All employment decisions are based on merit, qualifications, and competence and not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veterans status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.

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