Job description
Job Profile :
The Travel Coordinator fulfills XOJET Aviation travel requirements in a timely and cost-effective manner. This includes creating hotel, air, and car reservations for crew members, sales, and executive staff. Your Responsibilities:
Other duties
Affirmative Action/EEO statement
We are an E-Verify employer.
XOJET Aviation, LLC is a member of the Vista Global Holding Ltd. family of companies that are leaders in the private aviation industry. Dedicated to providing a suite of tech-driven private aviation services for corporations, governments, and individuals around the globe; these brands include VistaJet, FlyXO, GMJ Air Shuttle and Red Wing Aviation among others.
The Travel Coordinator fulfills XOJET Aviation travel requirements in a timely and cost-effective manner. This includes creating hotel, air, and car reservations for crew members, sales, and executive staff.
- Secure reservations for XOJET Aviation crews including, but not limited to, air, hotel, and ground transportation in accordance with company supplier contract requirements and internal policies.
- Book travel for sales and executive teams as required.
- Book travel for crew training as directed by Training Department.
- Manage travel for pursers as required.
- Secure and manage block-inventory of hotel rooms.
- Maintain calendar of events in frequently visited XOJET Aviation cities to proactively secure crew accommodations in advance of potential sold-out situations.
- Coordinate with the Scheduling team during severe weather
- Assist Scheduling on crew transition and non-transition days.
- Interface with XO Finance department on hotel/air/ground transport contracts.
- Assist as requested with company events and meetings.
- Assist with analysis and preparation of company metrics as requested.
- Business Travel Agency / Travel Management Company knowledge preferred
- Aviation/airline operational knowledge preferred.
- Sabre or other CRS experience strongly preferred.
- Must be willing and able to work various shifts, including nights, weekends, and holidays.
- Dynamic and energetic spirit coupled with a strong desire to create and win
- Highly detail oriented with excellent quantitative and qualitative analytical and organizational skills
- Self-starter who thrives in a dynamic, fast-paced environment
- Excellent verbal and written communication skills.
- Ability to multi-task and work in a team environment.
- Proficient with PC and Microsoft Office (including Word and Excel)
- Ability to learn new computer programs quickly.
We offer excellent benefits that include medical, dental, vision insurance, paid time off, 401(k) with a company match, HSA, FSA, accident/disability as well as pet insurance, wellness program and much more!
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO statement
XOJET Aviation is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
XOJET Aviation is a drug-free workplace. All offers of employment are contingent upon the completion and passing of the compliance process.
XOJET Aviation is a drug-free workplace. All offers of employment are contingent upon the completion and passing of the compliance process.
We are an E-Verify employer.
For more information, please click on the following links:
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish
E-Verify Participation Poster: English | Spanish
E-Verify Right to Work Poster: English | Spanish
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