UTS - Temporary Event Administrator at UNC Chapel Hill
Full Time
Chapel Hill, NC
$24 an hour
Posted
Job description
Position Information
Posting Number
PG193544TM
Position Number
48TP110
Position Type
Temporary
Essential Job Duties
Position Summary:
Primary responsibilities of the Conference Event Administrator include:
Conference planning, implementation, and administration – 70%
Communications – 15%
Marketing and fundraising – 15%
Other duties as assigned
This position Supports a hybrid schedule, Onsite 2-3 days per week; accessible via public transit and parking passes available through UNC.
Primary responsibilities of the Conference Event Administrator include:
Conference planning, implementation, and administration – 70%
- Support the Conference Director in basic market research efforts needed to develop and pilot appropriate pricing and packages for Conference registration
- Serve as the subject matter expert and primary point of contact for conference registration
- Troubleshoot registration platform issues, manage customer service requests, and train others as needed on the registration process
- Assist in the administration of travel scholarships and maintain related documentation
- Issue and maintain documentation for visa letters requested by conference participants, hardcopy program development, volunteers, and other activities as assigned
- Serve as Conference concierge and resource for VIP guests and other participants during the pre-planning period and week of the Conference
- Help schedule pre-conference planning meetings and debriefs with key stakeholders at the Conference Director’s request
- Take detailed notes during meetings and summarize related actions/outcomes
- Assist in administrative tasks associated with an abstract review (ex: tracking completion, follow-up with assigned reviewers)
- Assist the Conference Director in coordinating and organizing the schedule of presenters and events under the overall Conference program
- Triage and respond to conference inquiries received in the WI email inbox, based on standard responses and regular feedback from the Conference Director
- Troubleshoot and solve administrative problems in collaboration with WI senior management
- Administer Conference surveys and summarize key metrics/feedback for senior management
- Assist in scheduling post-conference debriefs/feedback sessions; take detailed notes of items discussed
- Help analyze and report Conference-related metrics and performance indicators as defined by senior management
- Assist with scheduling Conference training
Communications – 15%
- Assist with the development of marketing materials, and drafting communication pieces for WI listservs, etc.
- Assist with drafting key Conference communications, website updates, and email campaigns per the Conference Director’s feedback
Marketing and fundraising – 15%
- Support Conference-related fundraising efforts, including basic market research needed for optimizing sponsorship packages/benefits, scheduling outreach/information sessions, and providing customer service to sponsors as needed
Other duties as assigned
- Support other projects and administrative duties as assigned
- Complete other tasks and duties as assigned
This position Supports a hybrid schedule, Onsite 2-3 days per week; accessible via public transit and parking passes available through UNC.
Is Time Limited
No
If Yes, Appointment Length
Department Information
Job City & State
Chapel Hill, NC
Department
System Information
Classification Title
Temporary-Technical/Paraprofessional
Working Title
UTS - Temporary Event Administrator at UNC Chapel Hill
colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.