Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

This position has an option of a up-to a one year in-training at the Warehouse Operator 1 level and can be filled at either the Warehouse Operator 1 or Warehouse Operator 2 level.
This journey level position reports to the customer service supervisor and is responsible to retrieve, route, sort, scan, and shelve boxes and files in the State Archives Records Center (RC). Position operates self-propelled lift trucks and manual warehouse equipment to retrieve and shelve records.
This position reports to the customer service supervisor and is responsible to retrieve, route, sort, scan, and shelve boxes and files in the State Archives Records Center. Position operates self-propelled lift trucks and manual warehouse equipment to retrieve and shelve records.

Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

Duties

Daily Warehouse Operations
Tasks include:

• Operates self-propelled lift trucks (stock pickers, forklift, and pallet jacks) and manual warehouse equipment (hand trucks, carts, pallet jacks)
• Operates Records Management System (RMS), the Records Center’s warehousing/records management database to accurately receive, track, research, and retrieve records from RC holdings
• Retrieves and mails/directs requested records (boxes and files) and dispositions from RC warehouse and RC annex
• Receives, verifies, sorts and puts away incoming DOC files to correct location
• Performs specialized disposition process on DOC files for transfer to the Archives
• Shelves and scans incoming boxes using RMS to verify each barcode is valid within the system and placed in the proper location
• Sorts, scans, and interfiles returned records from customer agencies
• Loads, unloads, and sorts incoming records, mail and supplies
• Fulfills requests for supplies from customer agencies
• Performs daily and weekly equipment maintenance and safety checklists
• Drives RC vehicles to access RC annex to perform warehouse duties

Record Pick-up
Tasks include:

• Supports more senior RC staff by serving as back-up truck driver during records delivery and pick-ups across the state
• Utilizes barcode tracking hardware to verify records for pickup at customer locations

Office Work/Miscellaneous
Tasks include:

• Utilizes RCMS to supply barcodes and verify reference requests
• Utilizes RMS to research and notify customers of issues with reference requests
• Answers customer contact via phone or email in a timely manner
• Other duties as assigned

Qualifications

Required Qualifications at the Warehouse Operator 2 level (Range 34G: $3,246-$3,374):

• One year of experience operating heavy equipment such as forklifts, order pickers, electric pallet jacks, and vehicles up to a Class 6 truck in a records storage or warehouse environment
• Ability to read and write English language

Required Qualifications at the Warehouse Operator 1 level (32G: $3,096-$3,558):

• Ability to read and write English language
• Six months of experience in warehousing, stock keeping, shipping, or receiving and operation of material handling equipment
• Current Washington State driver's license or have a requested and obtained an appropriate accommodation

Preferred/Desired Qualifications:

• Experience in warehousing, stock keeping, shipping, or receiving and operation of material handling equipment
• Experience working as a Warehouse Operator 1 in the State Archives Records Center

Supplemental Information

Working Conditions
In this position, the incumbent works primarily in a warehouse setting where lift trucks are in use, work is performed at heights up to 36 feet, and equipment hazards are present. Safety awareness and knowledge must be practiced. The standard work hours are Monday-Friday from 8:30 AM to 5:00 PM. Occasional statewide travel will be required that may require overnight stays. Infrequent overnight trips (5 or 6 max/year) in trucks to eastern WA for record delivery and pickup, supplies, surplus, etc. The incumbent in this position operates machinery such as box trucks, order pickers, forklifts, pallet jacks, and hand trucks, computer, phone, copier, and fax. Safety shoes and uniforms are required and supplied by the office. Incumbent of this position interacts with customers, both internal and external.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader) (Download PDF reader), employees at the Office of the Secretary of State must be fully vaccinated by no later than your first date of employment. Your vaccine status will be verified by Human Resources prior to your first day of employment. Please contact the HR Consultant overseeing this recruitment if you need information on medical or religious accommodation at hr@sos.wa.gov.

How to Apply

• 
  To be considered for this position you must attach the following:
  • Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
  • Current Resume
• You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
• All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
• This position is covered by a union shop provision; therefore, as a condition of employment, the candidate appointed will be required to become a member of the Washington Federation of State Employees (WFSE).
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Must have current Washington state driver's license or have requested and obtained an appropriate accommodation.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, race, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 704-5210.