Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate opening for a Workplace Services* Coordinator* in our* St. Louis *office. This position will work onsite full-time.
Responsible for ensuring a clean, safe, and well-maintained office space to include move coordination, tenant work orders, vendor management, and Firm policies. Essential job functions include:

• Responsible for the neat and orderly maintenance of the office including but not limited to: conference rooms, common areas, vacant offices, visiting attorney offices, and storage areas.
• Assist with ordering and reconciliation of supplies for mailroom operations and general office use as needed.
• In coordination with direct supervisor, Office Administrator or Legal Supervisor, organize new hire locations, communication, and resulting moves.
• Responsible for preparing offices for new hires (including furniture needs, room aesthetics, cleanliness, ordering nameplate, etc.) and re-activation of space after departures (reclaim supplies, coordination with LSTs and Information Governance, etc.).
• Assist with upgrades to the facilities and FF&E including but not limited to: carpet, paint, lighting, plumbing, shelving, kitchen areas, ice machines, HVAC, key inventory and special projects as needed.
• Perform and/or coordinate minor repairs and maintenance around the facility to include changing light bulbs adjustments to seating, installation of ergonomic devices, installation of name plaques, light carpet maintenance, plant vendors, etc.
• Perform as a vendor liaison for cleaning, carpet, paint, furniture maintenance, plant care, vending services, etc. to include monitoring of service and quality levels.
• Arrange for repairs and preventative maintenance involving furniture, fixtures, and equipment.
• Coordinate maintenance requests through building portal (hot/cold calls, plumbing issues, lighting issues, etc.).
• Basic understanding of furniture and ergonomics to support end users or work with the Wellness Consultant to implement ergonomic assessments and solutions
• Maintain inventory of locks and keys
• Assist Supervisor and Office Administrator with access control system and key inventory
• Assist Supervisor and Office Administrator with parking management to include managing reserved spaces and validations.
• Provide assistance with tracking and maintaining fixed assets as required by Firm policies.
• Applicable processing and tracking of relevant invoices.
• Understand emergency procedures; respond appropriately if emergencies arise.
• Copes successfully with demands, remaining calm under pressure; notifies supervisor of difficult situations.
• Work in conjunction with Office Administrator, Client Development, and Conference and Reception Coordinator on special events or after-hours events.
• Configuration of Multi-purpose and Training Rooms as required.
• Perform other jobs and duties as may be required from time to time.

PHYSICAL REQUIREMENTS

• The physical activity of this position:
• Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Crouching. Bending the body downward and forward by bending leg and spine.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping. Applying pressure to an object with the fingers and palm.
• Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive Motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

• The physical requirements of this position:

• Medium Work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

• The visual acuity requirements including color, depth perception, and field vision:
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

• The conditions the worker will be subject to in this position:
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

CORE REQUIREMENTS

• Ability to deliver superior service to all internal and external customers and communicate effectively.
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
• Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
• Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
• High level of professional integrity required; ability to maintain confidentiality and build trust.

COVID-19 Vaccination Policy
Husch Blackwell is committed to maintaining the health and wellbeing of our people and our communities. As such, our Firm requires all Partners and employees to be fully vaccinated against COVID-19 or submit a negative COVID-19 test result weekly. This policy applies to all partners and employees, including those working from home/remotely. If an accommodation to this policy is needed, please inquire for more information.

POSITION-SPECIFIC REQUIREMENTS

• High School Diploma or GED required; 2-year degree preferred.
• 3-5 years of facilities and/or office services experience, preferably in a professional services organization.
• One year of purchasing experience.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.
Please include a cover letter and resume when applying.
EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

#LI-Onsite
#LI-JH1

Job Type: Full-time

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.