Scope:

The A/R – A/P Clerk must possess and apply excellent customer service acumen and critical thinking in dealing with Employees, Tenants, and Vendors in reviewing complex transactions, while still applying Lakeshore’s business principles.

The A/R Clerk is primarily responsible for administering and monitoring activity to the Lakeshore Management Tenant status. Ensuring proper accounting procedures are followed to account for ledger charges and credits, receipt of payments for rents or other funds.

The A/P Clerk is primarily responsible for processing of Vendor invoices. Ensuring proper accounting procedures are followed for invoice approval and payments to vendors.

Responsibilities:

Accounts Receivable

• Monitoring, prioritizing, and processing high volume of email requests in shared Outlook AR inbox.
• Weekly Report Review of ledger adjustments made by field staff. Verify adjustments are valid and documented correctly.

• Research and resolve payment and ledger discrepancies via correction requests from field staff.
• Post daily deposits to the General Ledger.
• Review and Process Refunds Requests due to Former Tenants and Applicants.
• Manual deposits for tenant payments (rental assistance, subsidy and credit card payments).
• Deposit non tenant income.
• Internal wire transfer requests and associated tracking spreadsheet.
• Assists field staff with questions regarding resident income processing.
• Assists the Staff Accountants with open bank reconciliation items.
• Mail open and distribute.

• Complete miscellaneous projects as assigned.

Accounts Payable

• Monitoring, prioritizing, and processing high volume of email requests in shared Outlook AP inbox.
• Twice Daily Check Run Processing - Batching approved workflow and utility invoices and committing for payment.
• Spot checking approved Invoices prior to payment based on set criteria.
• Processing non workflow invoices with accuracy, appropriate documentation, and expense coding.
• Corresponding with vendors.
• Ensure processing of all monthly recurring corporate invoices.
• Reconciliation of corporate credit cards.
• Assists field staff with questions regarding invoice and payment processing.
• Assists the Staff Accountants with open bank reconciliation items.
• Mail open and distribute.
• Complete miscellaneous projects as assigned.

FLSA CLASS: Non-Exempt

REPORTS TO: A/R – A/P Supervisor

SUPERVIOSRY RESPONSIBILITIES: None

JOB CATEGORY: Accounts Receivable

POSITION CLASS: Administrative

COMPETENCIES:

• 
  Treats everyone with respect, compassion and kindness – Builds internal respect and loyalty with customers. Demonstrates concern for customers. Effectively responds to customer needs. This includes responding timely to requests, listening to others, and seeking to understand others when there are differences of opinion, finding ways to build on each other’s ideas. Acts with empathy and focus, while able to resolve problems.
• Demonstrate integrity, transparency and doing things the right way – Makes lemonade out of lemons. This includes following policies, demonstrating financial responsibility with Lakeshore assets, complying with state and federal law, and practicing safety. Conforms to the highest professional standard. Turns challenges into wins.
• Collaboration and teamwork – Involve key stakeholders in decision making. This includes developing and maintaining positive work relationships. Enhances the level of mutual cooperation. Actively participates in team-oriented objectives and activities. Focuses on team success, over individual.
• Solves problems and is transparent about outcomes – Champions new initiatives beyond the scope of the department. Seeks to improve in all aspects of work performance. Creates an environment of continuous improvement and innovation. Encourages people to maintain high standards of quality and thoroughness.
• Serves our employees and residents to improve their lives – This includes maintaining the property that creates curb appeal, a welcoming community environment, supports individual and family activities, creates a sense of neighborhood. At work, continually challenges self to grow and develop to be the best you can be at work.

LOCATION: Home Office - Skokie, Illinois

Physical Requirements: Frequently required to sit; Frequently required to talk, listen and email; While performing the duties of this job, the noise level in the work environment is usually moderate; Occasionally required to lift up to 10 pounds.

Compensation: $27.00-$29.00/ Hr. (Based on experience.)

Lakeshore embraces Diversity and Inclusion, and is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of background investigation including pre-employment drug screening. Lakeshore is a smoke-free and drug-free workplace, for the purpose of workplace safety and health. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.

Job ID:19042