The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Academic Program Assistant to work with the new Academic Innovation & Research Engagement (AIRE) center. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences.

Launched in fall 2022, AIRE works collaboratively with five academic and research centers in the humanities. With collaboration at the forefront, AIRE supports the affiliated centers with resources to create a space of interdisciplinary dialogue and advance scholarship in the humanities. AIRE is looking for an enthusiastic professional to serve as the first point of contact for the space, focusing on developing a strong sense of community amongst stakeholders.

Responsibilities include:

• Serves as the first point of contact for the center; welcomes visitors and fosters sense of community in space; manage front desk area.
• Assists with academic program activities (e.g., scheduling, meetings, curriculum development). Researches academic programs and/or classes. Performs administrative functions related to accreditation and program review.
• Performs duties associated with scheduling, organizing, and operating conferences, seminars, and events. Investigates and recommends vendors for services, oversees material production and distribution, coordinates logistics, and serves as liaison with internal/external vendors. Plans and schedules calendars based on consultations, and resolves calendar conflicts. Arranges travel in compliance with unit, university, and sponsor policies.
• Drafts and/or generates routine communication items. Coordinates production (e.g., formatting, copying) and dissemination of documents (e.g., presentations, course handouts, grant proposals). Coordinates distribution of academic program materials (e.g., newsletters, class notifications).
• Processes and monitors routine financial transactions, and researches and resolves discrepancies. Maintains office supplies and equipment and obtains vendor quotations, as needed. Coordinates office relocations as required.
• Provides customer service, and performs administrative and clerical tasks and duties as needed to ensure programs are supported. Serves as the point of contact for general maintenance, health and safety, and other facility concerns within assigned units. Reports any incidents or potential safety problems to appropriate representatives.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred qualifications:

• Administrative support services. Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail.
• Proven ability to plan, implement, and coordinate program logistics.
• Demonstrated database/data entry experience.
• Proven project management and problem-solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.

Hourly range: The hourly rate range for this position is $25.80 - $27.16. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education. Minimum Experience: 0-6 months Minimum Field of Expertise: Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.