Job description

This position is open only to current State of Colorado residents.

TO BE CONSIDERED AND TO APPLY ONLINE VISIT THIS LINK- https://www.governmentjobs.com/careers/colorado/jobs/3833528/accountant-i

An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

Visit our website to learn more about the work we do to keep Colorado safe!

CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)

ABOUT THE DEPARTMENT

The Colorado Department of Public Safety (CDPS) consists of five Divisions: Colorado Bureau of Investigation (CBI), Colorado State Patrol (CSP), Division of Criminal Justice (DCJ), Division of Fire Prevention and Control (DFPC), and the Division of Homeland Security and Emergency Management (DHSEM). The Executive Director's Office (EDO) provides administrative and management services to the operating divisions of the department.

EXECUTIVE DIRECTOR'S OFFICE

The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department.
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions.
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions.
• Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards.
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation.
• Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.

WHY JOIN US

• Our employees are proud of their work and believe their work is important and valued by the public.
• Our supervisors do a great job managing employees, providing clear expectations, treating employees with respect and providing timely feedback.
• We value a high work-life balance.
• CDPS is an equal opportunity employer. We welcome diversity of backgrounds and ideas.

In addition to rewarding meaningful work, we offer a competitive benefits package that includes:

• Excellent work-life programs, training, and professional development opportunities;
• Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
• Medical and dental options (for permanent employees and their dependents).
• Short and optional long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave.
• Employee Assistance Program (C-SEAP) available in every region of the state.
• Subsidized RTD FlexPass and free parking at most work locations.
• Reduced college tuition (CSU Global, DeVry University, University of the Rockies)
• CDPS Tuition Reimbursement Program.
• Life insurance that includes legal resources and discounts.

Description of Job

WORK ENVIRONMENT

Remote/Hybrid

Office operates between 7:00 am and 5:00 pm
Mostly sedentary
Currently primarily remote, but must be able to report to Kipling campus if required

ABOUT THE WORK UNIT

The Colorado Department of Public Safety (CDPS) Human Resources office exists to provide human resources services to the general public, applicants, managers, and employees of CDPS. Consultation services includes benefit administration, time and leave management, compensation consultation, employee relations, exam development, HR policy development, job analysis, job evaluation and classification, organizational development, new employee orientation and onboarding, performance management (PMP), interpretation of CDPS HR policy, state personnel rules, state and federal employment laws, progressive discipline, records management, recruitment, responding to grievances, appeals, charges of discrimination, reorganization matters, retention, selection and selection appeals, worker's compensation, settlement advice, strategic planning and overall HR guidance to CDPS managers, supervisors, and employees.

DUTIES

Time and Leave Administration

• Manages and applies policy applicability to all types of leave (Annual, Sick, Bereavement, Parental Academic, Jury, Military, Holiday, Administrative Leave (all types), Leave Without Pay, etc.)
• Actively tracks, coordinates and reconciles all leave including complex scenarios in Military Leave scenarios; Applies payroll knowledge to ensure each individual time leave circumstance is recorded correctly
• Guides and advises employees and supervisors and appointing authorities on time and leave policy related questions; Ensures CDPS compliance with fiscal and rule requirements re: Administrative Leave usage and prepares independent reports to DPA as required by rule.
• Prepares and distributes or performs necessary training for employees and supervisors as needed or as processes and/or requirements change
• Reconciles final leave payout documents for separations and retirements; Manually calculate Leave accruals for new hire or separating employees
• Prepare Compensated Absences ‘Leave Used’ data report annually (FY) and submit to payroll
• Other duties as required

Kronos Administration

• First point of contact for KRONOS queries and timesheet questions for CDPS Employees/Supervisors
• Applies DPA Rules, Statutes and CDPS Policy and other applicable Rule, Law and Regulations; Applies HR/Payroll knowledge to ensure proper time management for all CDPS employees
• Monitor for system updates; Communicate changes to affected end-users
• Partner with State System Administrator to understand and implement full functions of the system; Seek resolution from State System Administrator for issues we are unable to correct.
• Prepares necessary data for migration to new HRIS time and leave management system within the current operating time and leave management systems for CDPS
• Monitors outstanding time off requests in KRONOS – liaise with Supervisors as necessary; Prepares necessary time reports and distributes accordingly
• Supports FML Coordinator with accuracy of WC, FML and STD entries in KRONOS
• Other duties as required

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Four (4) years of professional experience entering and processing demographic, payroll, and leave and benefits data into an HRIS, personnel, and/or payroll system (software) or within the Payroll or Human Resources field.

OR
Four (4) years of appropriate education that includes FMLA. FLSA, and KRONOS (a transcript as described under "Complete Applications" detailing this education must be submitted at the time of application),

PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS
Preferred Experience:

• Must possess a high level of accuracy and attention to detail and have a strong knowledge in how personnel and/or payroll systems (software) work.
• Experience in leave tracking and coordination, including FMLA
• Must be able to accurately interpret and coach others on simple to complex rules and regulations regarding time and leave policy
• Must have excellent customer service skills and sensitivity and discretion with respect to confidential matters.
• Expert knowledge and understanding of FLSA.
• Extensive experience in KRONOS.
• Experience in creating, maintaining, and producing reports.
• Experience creating training materials.
• Must be detail-oriented and have outstanding organizational skills with the ability to prioritize tasks.
• Must be proficient with spreadsheet and word processing software.
• Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention
• Excellent interpersonal skills and intercultural competence.
• Exceptional verbal, writing, and presentation skills.
• Proficiency in Microsoft Office and Google Suite.
• A valid Colorado Driver's License.

APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.CONDITIONS OF EMPLOYMENTRequires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check is required.

Supplemental Information

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT INFORMATIONEQUITY, DIVERSITY AND INCLUSIONThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Ethel Monroe.

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• It is imperative that your application provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to this job.
• If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• For an overview of State of Colorado application process and application tips, please view this video.

SELECTION NOTICE
The first stage of the comparative analysis will be an application review. Your application will be reviewed as a part of the selection process to establish a ranked order of all applicants who meet the minimum requirements. It is imperative that your application and answers to supplemental questions provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to the requirements, duties, and preferred qualifications of this position as described within this announcement.

Resumes, Cover Letters, or other documents submitted will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

Complete Applications must include the following documents:
1) A complete CDPS Application for Announced Vacancy (please submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (must submit online as part of your application)
3) A copy of your official or unofficial transcript from an NACES accredited college or university showing your name, the name of the school, that your degree has been conferred and the date, or your NACES accredited equivalency evaluation (documents missing any of the above are not sufficient to meet this requirement and will not be used to verify education)
4) Detailed, Chronological Resume

Job Type: Full-time

Pay: $3,858.00 - $5,645.00 per month

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• within the Payroll or Human Resources field: 4 years (Preferred)

Work Location: One location

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