Under the general direction of the Assistant Finance Director performs responsible supervisory and managerial work in directing the activities of employees involved in a variety of clerical, accounting, and record keeping tasks in the Accounts Payable function. Work is performed with independence in decision making within established guidelines, policies, rules and regulations. Incumbent may be required to work in excess of the standard 40 hour work week during critical periods with the approval of the Department Director. Work is reviewed through observation, conferences, and reports and for the results obtained. Performs other work as required.

• Plans, assigns, directs, and evaluates the work of subordinates.
• Directs and supervises the activities of the accounts payable function.
• Responsible for the maintenance of computer files related to the accounts payable function, including encumbrances.
• Responds to all vendor and departmental inquiries.
• Responsible for review of invoices for accuracy and authorization prior to payment.
• Responsible for the inventory of all City checks.
• Responsible for accurate preparation of all checks issued by the City.
• Responsible for training accounts clerks for data entry.
• Responsible for record retention for source documents.
• Prepares financial reports upon request.
• Provides departmental training as needed.
• Responsible for external audit testing and inquiries upon request.
• Responsible for adhering to and updating the Prompt Payment Policy.
• Assists in the annual inventory of the City.

• Bachelors Degree in Accounting, Finance or Business Administration.
• Two years of progressively responsible accounting, finance, or accounts payable experience involving computer based data and management information systems in a sophisticated business organization.
• Local government finance and supervisory experience preferred.

• Knowledge of state laws and local ordinances pertaining to vendor payments.
• Knowledge of Federal and State laws and rules regarding payroll.
• Ability to operate personal computers to prepare Excel worksheets proficiently.
• Ability to analyze and research documents.
• Ability to plan, assign, direct and evaluate work of subordinates.
• Ability to communicate clearly, both orally and in writing.
• Ability to deal courteously, tactfully and firmly with the public.
• Ability to establish and maintain effective working relationship with others.
• Ability to operate a variety of office machines and equipment including a calculator, CRT word processor, personal computer, typewriter, copy machine, and scanner.

• Ability to hear and comprehend conversation spoken in English.
• Ability to sit for long periods of time; not to exceed two (2) hours at a time.
• Ability to see, read, and comprehend writing and computer printouts in English.
• Ability to print or write cursively, letters, numbers and words legibly in English.
• Ability to lift and carry materials not to exceed twenty (20) lbs.
• Ability to operate office equipment such as a telephone, computer, typewriter, ten-key, microfiche reader and copy machine.
• Ability to clearly speak the English language.
• Ability to stand for periods of time not to exceed thirty 30 minutes at one time.
• Ability to stoop, kneel and reach overhead for books or paper.
• Ability to control behavior when encountering stressful situations, such as irate, abusive or loud customers.
• Ability to perform at a very high level of accuracy with short deadlines.

The City of Melbourne offers a generous benefit package to include:

• 100% City paid medical insurance for employee only; coverage available for family
• Health Insurance opt-out incentive for employees with other medical coverage
• Dental

• Life Insurance in the amount of 1 times your annual salary
• Additional life insurance to include coverage for your spouse and child(ren)
• Short-term disability
• Long-term disability
• Flexible Spending and Dependent Care Account
• Employee Assistance Program
• Wellness Program
• 457 Deferred Compensation
• Retirement Plans (FRS, local plan for Police and Fire personnel)
• Paid Holidays
• Tuition Reimbursement

For more information about benefits visit https://www.melbourneflorida.org/departments/human-resources/employees-only/hr-information-forms-for-employees/benefits)