Accounts Receivable Clerk

Job Title: Accounts Receivable Clerk

Position Function: Primary responsibilities include cashiering, receiving, and depositing large sums of money; receiving, recording, and verifying monies received from school buildings, federal, state and local agencies; prepares invoices for various reimbursements and receipts money when collected.

Essential Performance Responsibilities

• Receives payments by cash, check, credit cards, vouchers, or automatic deposit. Remittances may be received in person or by mail; administer systems for processing mailed payments and any accompanying written instructions or inquiries; maintain scanned backup documentation for all relevant transactions
• Maintains inventory and logs of sub-receipt books checked out to programs; verifies monies collected; prepares deposits; enters revenues collected into district financial system.
• Prepares deposits for armored car pickup; maintain security of all monies received.
• Issues and controls accounts receivable invoices.
• Prepare billings for internal district services, which include nutrition services, building rentals, building repairs, student testing, out-of-district tuition and any others required.
• Verifies accounts payable paper checks and encloses necessary documentation for mailing on a weekly basis.
• Provide telephone coverage in lunch hour rotation.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Additional Duties: Assists with additional duties as assigned by Controller and CFO.

Equipment: This position requires the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with USD 259’s guidelines for equipment use.

Travel: Daily in-district travel required

Physical and Mental Demands

• Occasional overtime required
• Regular in-person attendance is important

Knowledge, Skills, and Abilities

• Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Proficient knowledge of computers, data entry, 10-key, and other office equipment.
• Adequate knowledge of general accounting procedures.
• Ability to perform a variety of tasks, changing assignments on short notice, perform under deadlines, and work in a calm efficient manner
• Ability to perform a variety of tasks, performs under deadlines, and work in a calm and efficient manner.
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance

Interrelations: Contact with company personnel, customers, and outside vendors. Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. Must exhibit a professional manner and maintain a positive attitude with all customers and colleagues.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position.

Qualification Profile

• A High School education or GED is required
• Knowledge of procedures and practices governing cash receipting and related financial transactions; practices and procedures of governmental accounting; methods, practices, documents and terminology used in processing accounting transactions and in financial record keeping; fundamental accounting and internal control policies and procedures; the District’s general accounting system and associated practices and procedures for processing accounting information and interpreting input and output data; standard office practices, procedures and equipment; and customer service techniques.

FLSA Status: Non-exempt