Job description

Northeast Regional Professional Development Center

The Northeast Missouri Regional Professional Development Center mission is to build the capacity of educators and schools to maximize student performance through high-quality professional development. The Center is part of DESE’s State-wide System of Support and is totally grant-funded. It is located on the campus of Truman State University.

Administrative Assistant I – Budgets

JOB DESCRIPTION:

This is a 12-month, full-time position. The primary responsibility of this position is working with the 22 budgets within the NE RPDC grant and preparing and submitting quarterly and end-of-year invoices—as well as other invoices throughout the year—to the Department of Elementary and Secondary Education (DESE). This position works closely with the Truman Business Office, as well as DESE.

RESPONSIBILITIES:

In addition to the DESE budget responsibilities mentioned in the job description above, the following are also responsibilities of this position:

· act as internal auditor of all NE RPDC revenues and expenditures,

· track all expenditures throughout each fiscal year for each budget,

· invoice and receive payments from school districts,

· process expense reports,

· type/submit requisitions,

· order supplies – office and workshop,

· check monthly back-charges,

· purchase with a P-card,

· reconcile the P-card statement,

· make travel arrangements for multiple staff (mainly hotel/motel reservations)

· pay for staff conference fees, etc.,

· work with DESE personnel, University personnel, and school district personnel,

· work extensively with Excel, Word, Adobe Acrobat Pro, and Banner—Truman’s financial system

· process and submit all forms and documents in a timely manner [essential], and

· other responsibilities as assigned.

REQUIRED QUALIFICATIONS:

· high school diploma

· bookkeeping experience or administrative assistant experience

· excellent computer skills

· excellent interpersonal and communication skills

· strong organizational and problem-solving skills

· ability to meet established deadlines

· ability to work independently

· ability to work with diverse entities

PREFERRED QUALIFICATIONS:

· some college or technical training

· experience in an educational setting

· experience with Microsoft Word and Excel

· experience with Adobe Acrobat Pro

Please submit a cover letter addressing the required qualifications, a resume, contact information for three references and academic transcripts online or mailed to:

Human Resources – Truman State University
MC 101
100 E Normal Ave
Kirksville, MO 63501

Review of applications will begin September 6, 2022, and continue until the position is filled. Final candidates will be expected to undergo and successfully pass a background check.

Truman State University is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, Truman State does not discriminate on the basis of age, color, disability, national origin, race, religion, sex (including pregnancy), sexual orientation, or protected veteran status in its program or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Institutional Compliance Officer, 660-785-4354.

Truman State is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, 660-785-4031.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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