Description

Our Mission: Changing the trajectory of autoimmune diseases.

Our Vision: Enabling patients to live their fullest life.

We are a dedicated team of experts committed to changing the trajectory of autoimmune diseases with unmet medical needs. We are relentless in our pursuit to provide transformative medical treatments. We are resilient. We care.

Along with driving adoption of our approved therapy, LUPKYNIS™, for appropriate people with lupus nephritis, we are pursuing a broader portfolio of innovative autoimmune disease therapies.

Our strategy leverages the skills and knowledge of our expert team and our deep experience in principled drug development and commercialization. Aurinia’s working environment enables every individual to thrive in a professional atmosphere guided by our Culture Values:

• Achieve together
• Collaborate
• Explore & build
• Act responsibly

Together, we drive to change the trajectory of autoimmune disease for patients in need.

Overview

Aurinia is looking for an enthusiastic Administrative Assistant (AA) to jump in and provide high-level support to the commercial organization as a member of the Administrative team. The Administrative Assistant responds to senior level contacts in a sensitive, expeditious manner, maintaining confidentiality and attending to the appropriate protocol in interaction with internal staff, external stakeholders and the general public.

Job Description

The Administrative Assistant provides high-level support to Executives in their vertical and is a member of the Administrative Team. The Administrative Assistant responds to senior level contacts in a sensitive, expeditious manner, maintaining confidentiality and attending to the appropriate protocol in interaction with internal staff, external stakeholders, and the public.

Responsibilities:

• 
  Managing executives’ calendars and scheduling meetings as required
• Prepares, proofreads, and edits correspondence, reports, minutes, and agendas to ensure accuracy and completeness for quality, tone, and consistency
• Lends support to the Executive Management team in the development of the company’s overall goals, strategies, plans and initiatives
• Work independently under limited supervision to organize workload effectively and efficiently
• Maintain a high level of accuracy and consistency in materials being presented for Executive approval
• Responds to information requests, preparing the necessary documentation and ensuring follow-up actions
• Assisting with the planning and coordinating of events such as staff celebrations and charity fundraisers as requested
• Ensure new department employees are fully onboarded by following a checklist provided by HR
• Build and maintain positive working relationships, provide service excellence to clients, and work collaboratively within the Administrative Team
• Coordinate logistics for meetings such as conference facilities, catering, boardroom bookings, providing support for teleconference/video conferences and on-site meetings
• Attending meetings as required to record meeting minutes and action items
• Coordinating travel arrangements utilizing the company travel system (Concur) by following the Travel & Expense Policy
• Processing expense claims, invoices and other associated business meeting expenses accurately following the authorization matrix and company expense policy
• Ensure information is available to enable the executive to effectively deal with issues in an informed, productive, and timely manner
• Complete reports and organize appropriate material for meetings, conferences etc.
• Use a high degree of discretion and judgement to determine priorities and urgent situations for the executive’s attention and appropriately directs routine matters to other staff
• Work as a team member with other Executive & Administrative Assistants to contribute to the continuing improvement of services provided to the Executives by assisting each other, engaging in strategic thinking, offering ideas and suggestions, and participating in team meetings or discussions regarding effective systems, procedures, and communication.
• Back up coverage during absences to other members of the extended Administrative Team
• Maintains office supplies including ordering department business cards and overseeing any facilities requests
• Thorough understanding of the business’ organization structure, policies, goals, and objectives Maintains office supplies including ordering department business cards and overseeing any facilities requests

Qualification

• 
  Certificate in business administration, or equivalent combination of experience
• Minimum of 5 years’ experience in Administration is required
• Experience working in an environment with confidential and sensitive information
• Experience coordinating complex meeting and travel arrangements often on short notice and strict deadlines
• Effective execution of duties requires a high degree of judgement and initiative with knowledge and application of best practices in business administration
• In-depth understanding of entire MS Office suite and Concur
• Remain calm, and demonstrate sound judgment while working under pressure

Additional Information

All candidate information will be kept confidential according to EEO guidelines.