Job description

Position Summary :

The Administrative Assistant will be responsible to ensure the entire staff can communicate effectively and work efficiently. The Administrative Assistant will be responsible for answering phone calls, responding to emails and completing a wide variety of administrative tasks. The administrative assistant will be a main point of contact for clients, vendors as well as employees.

The Administrative Assistant is perfect for someone who is looking to jump in with a growing company. In this role you will gain a wide variety of business experience from customer service to business operations.

About Double A Landscaping:

Our Company is one of the fastest growing landscaping companies in the Western New York area. Employees at our company gain valuable experience in communication, business, and construction. Our mission is to transform the exterior of a client's properties to build confidence and establish pride within the community. It is the vision of Double A to grow consistently and impact 250,000 property owners up and down the east coast. We are enthusiastic about our core values which are: accountability, quality, perseverance, results, discipline and leadership.

Performance Objectives

● Ensure all administrative responsibilities are fully executed with the utmost attention to detail, efficiency, and within deadlines. ● Leverage G-Suite programs, Jot Form, Connectteam, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed. ● Handle all incoming calls, emails and text messages efficiently and with the utmost professionalism ● Invoicing & light bookkeeping work using Quickbooks
● Maintain communication with the entire team to ensure maximum efficiency.
● Light graphic design and marketing work as needed. Developing Flyers, social media posts, etc
● Responsible for completing general administrative tasks as needed
● Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals.
● Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities.Maintains communication between crew and management team

Capabilities/Key Competencies

● Able to communicate professionally with clients and vendors regarding timing, job processes, and customer satisfaction.
● Excellence in organization, planning, problem solving, and effective management of resources. ● Proven experience in storing and retrieving digital files, maintaining databases, managing multiple calendars, monitoring multiple email inboxes, recording notes, and designing marketing materials
● Able to follow step by step procedures and suggest changes.
● Resolve any issues or problems presented by clients or staff, to include addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes. ● Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail ● Desire for continuous improvement and eagerness for learning new skills
● Self-starter who is working independently and with minimal supervision.
● Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail.
● Ability to maintain poise, professionalism, and positivity at all times.

Education and Experience

● High School Diploma or Equivalent
● Experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides) and basic PDF editing functions.
● Prior customer service experience

Physical Requirements

● Prolonged periods sitting at a desk and working on a computer
● May require driving to job sites on occasion

Equal Opportunity Employer

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce. Double A Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to info@doubleascapes com. Already a Double A Landscaping candidate? Please connect directly with your recruiter to discuss this opportunity.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay
• Commission pay

Work Location: Hybrid remote in Clarence Center, NY 14032

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