Job description

Administrative Assistant First Presbyterian Church Waco Texas

Summary:

Within the ministry and mission of First Presbyterian Church of Waco Texas, this position works closely with staff, congregational leaders and the larger congregation, when necessary, to ensure accurate communication and readiness of building and staff for ministry.

Purpose:

This position provides secretarial and hospitality support to the staff of First Presbyterian, its congregation, and visitors.

Accountability:

The Office Assistant shall be primarily accountable to the session through the Senior Pastor and specifically understand goals and objectives through a thoughtful annual review process of the personnel committee which shall include the Senior Pastor as staff member.

Vacation – per personnel handbook

Continuing education -per budget

Specific Responsibilities:

Administrative:

• Communication /Hospitality Prepares and types correspondence, including communications to members, ministry teams, ministers and agendas as needed.
• Maintains church's master calendar coordinating space use between church and outside organizations collaborating with the office manager.
• Answers phone when in church office and provides information about the church. Returns messages and provides members with information as needed.
• Along with other staff members educates member on Realm and other online platforms.
• Manages flow into and from the building 9 to 4 with the exception of the lunch hour.
• Organization Updates and maintains church records within ACS and or the shared dropbox of membership, transfers, and visitors Communicating an accurate membership count to the session * Maintains a filing system on dropbox and when necessary in hard copy in collaboration with all other office and program staff members.

• Deacon Support
• Serves as support to the sanctuary guild and their moderator.
• Coordinates church volunteers to answer phones and complete tasks
• Arranges annual maintenance appointments.
• Coordinates annual inspections/maintenance events.
• Confidentiality in processing Golden Memory Memorial contributions and collaborating with Data Coordinator and Accounting position. .
• Worship preparation

Competencies

• Acumen with social media, multi-extension for phone systems, adobe suite, and some website acumen is preferred.
• Collaboration in church website maintenance
• Use of virtual platforms to build community.
• Social media collaboration
• Communication at the receipt or transfer of church members.
• Acknowledgement of Golden Memory Memorial receipts.
• Communication of monthly membership numbers to Session .
• Regular updates to the homebound list made available to the larger congregation.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 4 hour shift
• Weekend availability

Work Location: One location

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