Job description
Position Information:
Position Title:
Administrative Assistant III
Job Group:
Professional & Scientific
Required Minimum Qualifications:
High school diploma or equivalent and 5 years of related experience
Preferred Qualifications:
Demonstrated ability to handle confidential matters, Demonstrated knowledge of university operations, Demonstrated proficency in calendar management and/or scheduling, Experience that demonstrates strong organizational skills and an ability to manage details
Job Description:
Summary
The Office of the Senior Vice President and Provost at Iowa State University is seeking qualified applicants for an Administrative Assistant III. This position provides programmatic, administrative, and organizational support for the Associate Provost for Faculty.
Duties Include:
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Supporting committees and units that are sponsored by the Associate Provost for Faculty
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Preparing relevant materials to address a variety of faculty issues, including Promotion and Tenure, Term Faculty Advancement, Post-tenure review, and Preliminary reviews
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Management of the schedule of the associate provost
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Assisting with the prioritization and management of the workload for the associate provost
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Scheduling domestic and international travel
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General support of all administrative activities in which the Associate Provost is involved.
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Coordination of the University Awards process
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Administrative support to faculty conduct case process
The incumbent will also provide support for the Provost's Office Faculty Success Team, which includes: assisting in coordinating new faculty events, professional development workshops, mentoring programs, and department chair programming.
The successful candidate will be able to multi-task, maintain highly sensitive and confidential information, and problem-solve effectively. Organizational, communication, computer, and interpersonal skills will also be necessary to carry out daily functions.
Level Guidelines
Level Guidelines
- Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals
- Applies senior-level professional knowledge and expertise to work requiring greater latitude
- Solves moderately complex problems and regularly exercises judgment to determine appropriate action
- Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices
- Responds to complicated inquiries, provides training, and provides direction to lower-level staff.
- May provide supervision for one to two other staff (i.e., leads a small work team)
- May lead projects for which well-defined practices and procedures may not exist
- Provides guidance to students
Appointment Type:
Regular
Number of Months Employed Per Year:
Time Type:
Full time
Pay Grade:
PS807
Application Instructions:
To apply for this position, please complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
- Retirement benefits including defined benefit and defined contribution plans
- Generous vacation, holiday and sick time and leave plans
- Onsite childcare (Ames, Iowa)
- Life insurance and long-term disability
- Flexible Spending Accounts
- Various voluntary benefits and discounts
- Employee Assistance Program
- Wellbeing program
Original Posting Date:
October 18, 2022
Posting Close Date:
Job Requisition Number:
R10113
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