Job description

Accounting Assistant

Location: Gainesville, Florida

Job Type: Full-time

About the Position

We currently have an opening for a full-time Accounting Administrative Assistant in our Gainesville office. We are seeking a team oriented individual who is a self-starter.

Essential Functions include, but are not limited to:

• Maintain adequate supplies for the office
• Coordinate any vendor needs
• Data entry, scanning, photocopying, binding, assembly and filing of various document types
• Verifying documents, and other clerical support functions, when needed
• All tax return related items (i.e.: print, assembly, packaging, mailing, to include extensions)
• Facilitate incoming and outgoing telephone calls with clients, vendors and other key points of contact for the Firm when needed
• Manage incoming/outgoing mail as needed
• Provide backup for receptionist on an as needed basis
• E-delivery of returns

Qualified candidates possess the following skills and attributes:

• Able to work in an environment with a variety of requests and multitask with composure
• Customer service focus, able to provide support to entire staff
• Always uses discretion when handling confidential information
• Highly organized and efficient with strong attention to detail
• Excellent verbal and written communication skills
• Dependable and takes ownership of responsibilities

This position offers an outstanding opportunity for motivated individuals. We are more than a local accounting firm. Here, you will have the opportunity to gain experience and develop expertise from working with a diverse client base. We offer experience in many industries and serve clients from local governments, electric utility and natural gas industries, water and sewer utilities, solid waste, education, residential and commercial construction, banking, agriculture, and healthcare, to name a few. With offices throughout Florida, our firm can provide you with the challenges and opportunities you seek.

Education and other Requirements

• High School Diploma or Equivalent

• Should be strong in Microsoft Office including Excel, Word, and Outlook

About Purvis, Gray and Company, LLP

At Purvis, Gray and Company, LLP it is about you. Our success revolves around you, the team member. We strongly believe our people are our greatest asset; as a result we are able to capitalize on the synergy achieved from a cohesive, family-friendly team environment. As a member of our team, you will gain unrivaled business acumen and experience, all while maintaining a balance in your personal and professional life.

Essential Functions include, but are not limited to:

Tax Return

• Scan-in all incoming tax information/records from clients once they have been logged into XCM
• Scan prepared work-papers into client archives
• Create and print tax covers for the tax year
• Scan IRS acceptance, signed 8879, and XCM RS to client archives
• Adding charge sheet charges for each tax return that is processed
• E-delivery of returns

Supply Ordering

• Monitor copy machines, printers, main Fax machine for repairs and order all toner.
• Order copy paper
• Order kitchen and bathroom supplies (toilet paper, dish & hand soap, air freshener, paper plates, etc.)
• Order Office Supplies
• Monitor and Order envelopes and letterhead

Miscellaneous Tasks

• Help keep informed of office needs and try to find solutions (building maintenance, I.T. issues, supply likes/dislikes)
• Fill in for receptionist duties regarding arriving clients, the Postal and FedEx tasks, mail distribution, assign tax tasks, client pickup of tax returns and moving them in XCM
• Be back up for sending email requests to Billing Dept. for changes in Practice Management (phone numbers and addresses)

Tax Deadline Days specific

(Tasks also for day before deadline but full day not required)

• Prepare all certified & priority mail (label stamp receipt & green signature cards-client name and what is being sent)-includes: all Extensions, 1040V payments and quarterly estimated tax payments (after copying checks and matching vouchers and scanning into client archives)
• Handle clients that come in person to sign 8879s/take tax payments
• Post office run for certified mail & any FedEx drop-offs
• Applying postage & distribute incoming mail

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Ocala, FL 34471: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 5 years (Preferred)
• Microsoft Office: 5 years (Preferred)
• Administrative: 5 years (Required)

Work Location: One location

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