• 2212164

Job Summary:

The Vanderbilt University Medical Center (VUMC) Office of Research (OOR) is seeking a motivated leader to join the OOR administrative leadership team, and advance its mission to enable, accelerate and celebrate biomedical discovery at VUMC. Reporting to the Assistant Director, OOR Shared Resources, Centers, and Institutes and the Director of the Vanderbilt University Institute of Imaging Science (VUIIS), the Administrative Officer position will work collaboratively with VUIIS leadership, faculty and core directors, academic department leaders, and central offices to achieve excellence in research and core administration by coordinating fiscal and personnel activities; policy compliance; resource acquisition and management; and business planning.

Department Summary:

The VUIIS fosters an environment where the complementary natures of different imaging approaches are exploited, where experts in basic sciences and technical aspects of image formation and analysis collaborate closely with biomedical scientists who ask appropriate questions, and where the basic underlying science of imaging is fostered. The Administrative Officer will have primary responsibility for providing the administrative support essential for successful operations of VUIIS.

POSITION: Full-Time, Exempt, Remote-Hybrid; remote but in person as needed.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
• Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.
• Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
• The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.
• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
• Magnet Recognition Program: Received our third consecutive Magnet designations.
• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

Key Responsibilities:

• Attend meetings and interact with Department of Radiology & Radiological Sciences, OOR leadership team, and other departments
• Resolve problems directly, or in consultation with VUIIS Director and/or Reporting to the Assistant Director, OOR Shared Resources, Centers, and Institutes concerning staffing, utilization of facilities, equipment, and funds
• Work to align VUIIS operations with principles defined through the VUMC Strategic Directions: Design for Patients and Families; Make Diversity and Inclusion Intentional; Discover, Learn and Share

• Supervise staff, make staffing recommendations, interview and screen applicants for hiring
• Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary
• Ensure best practices for human resources support, including principles of equity, sustainability, and diversity of the workforce; effective personnel and payroll administration; appropriate internal salary equity within the department; strict confidentiality for personnel records; timely onboarding of new personnel; and meaningful annual performance reviews
• Develop and train staff in appropriate systems, policies, and procedures
• Collaborate with Department of Radiology & Radiological Sciences Administrative Officer to support effective grants administration, including proposal development and timely reporting

• Analyze and develop the annual VUIIS budget

• Recommend distribution and allocation of general department resources
• Prepare reports for leadership review
• Review and approve purchase and equipment requisitions, travel and entertainment expenses, etc.

• Maintain a current and working knowledge of relevant core policies, including VUMC Guidelines for Research Core Operations and Federal policies
  • Maintain a working knowledge of the iLab application for tracking, billing and invoicing core service activity
• Ensure core inventory control and monitoring for appropriate purchase of materials, services, equipment and use of facilities and personnel
• Ensure accurate and timely core billing and submission of external and internal invoices to core users
• Monitor collections and expenditures against budgets, develop business projections for core use and revenue, and prepare annual core rate proposals
• Prepare service level agreements for internal and external core customers.
• Promptly resolve external Accounts Receivable
• Develop complex budgets and/or proposals to facilitate contract or other external sponsored use of core services

Requirements

Bachelor's Degree required

3 years of experience in academic research administration or academic medical center administration required.

Licensure, Certification, and/or Registration (LCR):

• Physical Requirements/Strengths needed & Physical Demands:
  
  Movement
  
  • Occasional: Sitting: Remaining in seated position
  • Occasional: Standing: Remaining on one's feet without moving.
  • Occasional: Walking: Moving about on foot.
  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
  • Occasional: Push/Pull: Exerting force to move objects away from or toward.
  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
  
  Sensory
  
  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
  
  

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

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