Outstanding Opportunity

Busy Boutique Law Firm located in Boca Raton, Florida, has an opening for an experience Office Administrator with prior law firm experience

Duties and Responsibilities

• Management of physical office and remote employee needs; ensuring team members have the tools they need to perform.
• Employee training to ensure best use of the policies, procedures, examples, templates, scripts, videos, diagrams, flowcharts, and other demonstrable elements to help the team hone their skills.
• Manage policies,systems with the staff, and procedures; review staff feedback on existing policies; suggest comprehensive updates to policies for innovation and growth
• Work and manage Vendors
• Works with bookkeeper on AR/AP and billing.
• Assist with IT maintenance, upkeep, and troubleshooting.
• Human Resources: Oversees the recruiting, interviewing, and hiring process.
• New Hire Onboarding and Training.
• Payroll and Benefits Management.
• Prepare for and assist the Managing Partner with Conducting Quarterly Team Member Reviews.
• Works with Management to create professional development opportunities for the team and ongoing training.
• Maintains calendar and meets all deadlines
• Oversees the Resignation/Termination process.
• Review and approve PTO requests; Oversee and Analyze Team Reports on PTO/ Sick Time; Vacation Time; Overtime.
• Integral part in setting and maintaining Policies, and Procedures
• Create, manage, and update policies and procedures as needed
• Managing Office Supplies Inventory; prepare weekly Office Supplies Report and monthly order list.
• Create and Maintain Equipment, Software, and Computer Technology inventories to ensure all licenses software and systems are operating at full capacity.
• Oversee Team Celebrations including birthdays and anniversaries of Team members and other team events.

Required Skills and Experience:

• 3+ years of legal office management (law firm)
• Excellent leadership, interpersonal, and communications skills
• Good business judgment and problem-solving abilities
• Able to work well independently and with others
• Solid organizational and project management skills
• Ability to handle sensitive situations with confidentiality
• Benefits Package:
• Bonus opportunities
• 100% Medical Premium paid by the firm
• 401k retirement with employer match
• Paid vacation and PTO

If you are interested, kindly forward your resume in Word Format along with your salary expectations.