Job description

Share
Analyst (Information Services)

Position Description

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

Requisition ID

30423BR

Work Location

El Paso

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Campus

HSC - El Paso

Department

Information Services Elp

Major/Essential Functions

Prepare receipt packaging for packages received and enter in Techbuy to include sending invoices to Accounts Payable for payment processing.
Assist in tracking open encumbrances in system by requesting status on items received from requestors and requesting invoices from vendors to send to Accounts Payable for payments.
Working under the moderate supervision serves in support of the daily clerical and organizational tasks required for AVP/CIO and IT Finance Managing Director. Primary functions are to assist AVP/CIO with day to day administrative duties. Manage, memberships and calendar for AVP/CIO. Organizes and sets priorities including special requests to include travel, participation in meetings as requested by AVP/CIO and coordinating schedule of AVP/CIO.
Coordinate all meetings, one on one and video conference, in direct support of the Associate AVP/CIO. Assists with departmental meeting set-up, room reservations, ensures CIO conference room is functional and organized. Maybe requested to coordinate catering.
Submit standing orders on behalf of IT department, through Tech Buy punch out system, such as Staples purchase orders and Direct Payments such as Sierra Springs invoices. Process includes the distributing of purchases to corresponding personnel and reconciling monthly standing orders.
Assist with telephone support for the reception area of the IT department. Screen all telephone calls in an efficient manner.
Coordinate vehicle operations: daily calendar reservations, report logs, maintenance and all necessary paper work to maintain vehicles for Information Technology. Perform pre and post IT vehicle inspections.

Occasional Duties

Reconcile communications reports and maintain in administration files.
Responsible for issuance of pagers for all TTUHSC faculty and residence. To include replacing, shipping and receiving, and billing of pagers.
Serve as IT liaison in matters of picking up and distributing mail for departments internally and externally. Accompany IT personnel to miles warehouse to check out inventoried items as requested.
Serve as back up for designated tasks as assigned.
Assist with coordinating of IT personnel scheduled interviews and assist with internal IT process for new employees for all IT an CIS personnel.
Maintain the badge and Key matrix of IT.

Required Qualifications

Bachelor's degree in job related field plus one year of related experience; OR
A combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

Ability to prepare PowerPoint presentations, professional correspondence and complex administrative office duties.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Does this position work in a research laboratory?

No

Required Attachments

Resume / CV, Transcript

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

Compensation is commensurate upon the qualifications

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

Information and Records Clerks

Job Expires

10/24/2022

colinoncars.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, colinoncars.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, colinoncars.com is the ideal place to find your next job.