Job description

TO BE CONSIDERED FOR THIS POSITION, ALL APPLICANTS MUST FILL OUT A CITY OF BURLEY APPLICATION.

Applications can be found at: https://burleyidaho.org/Jobs.aspx

JOB DESCRIPTION

Key traits for our ideal Assistant to the City Administrator include:

- A relationship builder and connector. Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
- Leadership through consensus. Someone who is an approachable consensus-builder but is also capable of independent and decisive thought and action.
- A keen sense of ethics. Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
- Community oriented. Someone able to see the strengths, assets, and potential within a community, and an individual who operates with a profound respect for understanding the aspirations and needs of the people in Burley.
- Innovative and flexible. Someone able to see beyond what currently exists and is constant in their pursuit of realistic game-changing breakthroughs for the Burley organization.
- Obsessive about outcomes. Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
- A strategic problem-solver. Someone able to break large problems into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
- Intellectual curiosity. Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
Self-driven. Someone with superior written, organizational, and project management skills who follows through on all facets of work.
- A polished and professional demeanor. Someone who will take great pride in representing the Burley community, and one who will serve as an ambassador for the city.
- A sense of humor. Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with humor and grace.

JOB SUMMARY
Under general direction, provides professional-level Administrative support to the City Administrator and on a variety of difficult, complex and sensitive administrative matters; provides high-level research and analysis; reviews, reports, and monitors legislative and other intergovernmental activities.

SUPERVISION RECEIVED AND EXERCISED
Reports to: City Administrator
Supervises: Interns

DISTINGUISHING CHARACTERISTICS
The Assistant to the City Administrator is an advanced exempt level job class with responsibility for coordinating and overseeing a variety of complex and confidential matters including, but not limited to, legislative policy analysis and intra/inter-governmental relations. This classification also is the main contact point for the City’s economic development activities and will work business expansion and retention, grants, and other entities in promoting economic development in the city and region.

EXAMPLES OF ESSENTIAL DUTIES

- Supports the City Administrator and department directors on matters pertaining to assigned functions, programs and projects; prepares budgets and oversees the expenditure of funds;
- Conducts major analytical and research assignments, and develops recommendations on administrative and operational issues and problems with citywide impact;
- Develops and assists in the development of strategies to accomplish City goals and objectives;
- Provides guidance to City departments according to the directives of the City Administrator; coordinates activities with those of other departments and outside agencies;
- Directs and participates in the preparation of various documents, including but not limited to correspondence, reports, resolutions, ordinances, contracts, and presentation materials;
- Researches, prepares and presents oral and written reports, responds to citizen inquiries;
- Monitors, analyzes and evaluates legislation and other intergovernmental activities affecting the City; prepares and/or coordinates appropriate responses to legislation impacting City operations and/or the community at large;
- Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies;
- Attends a variety of meetings and civic functions; serves as the City Administrator's representative/staff liaison at meetings of City management and staff, commissions, committees and other organizations as needed;
- Represents the city in multi-jurisdictional meetings and with community groups, advisory boards and other governmental agencies;
- Attends professional training to stay abreast of industry best practices;
- Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;
- Maintains a regular and consistent attendance record;
- Travels to offsite locations within and outside the City;
- Performs other related duties as assigned.
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

MINIMUM QUALIFICATIONS

Bachelor’s Degree in Business, Political Science, Public Administration or other field that provides background for the assigned work. Master’s Degree in Public Administration.

Knowledge of:

- Principles and practices of municipal government administration, including goal setting, program development, implementation and evaluation
- Municipal governance structure, practices and policies
- Pertinent Federal, State, and local laws, codes, and regulations
- Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs
- Public agency budgetary, contract administration, and City-wide administrative practices
- State and federal constitutional and statutory provisions relating to municipalities
- Methods and techniques of research, analysis, and statistical and analytical report preparation
- Methods and techniques of contract negotiation and administration
- Customer service and public relations
- English usage, spelling and grammar; principles of public speaking

Ability to:

- Develop alternative resolutions to problems and recommend a balanced use of strategic and administrative approaches in resolving issues
- Analyze, appraise, and organize facts, data, and information and present findings and recommendations in oral and written reports
- Manage a variety of complex and challenging projects simultaneously to completion
- Exercise judgment, initiative, decisiveness, and creativity necessary in situations involving the direction, control and planning of multiple programs, and in critical or unexpected situations involving considerable risk or loss to the City
- Review, discuss, and advise regarding legislative and policy issues
- Interact with public officials; work cooperatively with employees, customers, clients, and the public
- Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling
- Communicate orally in group, face-to-face, and one-on-one settings
- Maintain accurate records; operate personal computer and standard software applications;
- Establish and maintain effective interpersonal relations with those contacted in the course of work

Education: A Bachelor’s Degree in Public or Business Administration, Political Science or a closely related field from an accredited college or university is required. Master's Degree in Business, Public Administration, Political Science, or a closely related field from an accredited college or university.

License/Certification: A valid driver's license with an acceptable driving record required by time of appointment and during employment.

SPECIAL CONDITIONS

Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work.

APPLICATION AND SELECTION PROCEDURE:

- An official City of Burley online job application must be filled out in its entirety.

​- Please attach to your online application: A cover letter, resume, list of references and a copy of a staff report that you drafted on the most interesting and/or complex topic that you have addressed during your career
- Applications will be closely reviewed for relevant experience, education and training.

Job Type: Full-time

Pay: $62,400.00 - $83,200.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Master's (Preferred)

Work Location: One location

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