Job description

Dutton Law Group, an AV Rated Insurance defense firm, is seeking a Billing Coordinator to order and process all aspects of the firm's invoicing and billing processes, including but not limited to setting up matters, coordinating client budgets, and maintaining timekeepers and their corresponding rates. The Billing Coordinator will work with the DLG billing team to coordinate, circulate, and electronically upload weekly, monthly, and quarterly billings.

ESSENTIAL FUNCTIONS:

• Utilize the firm's billing software programs, e-billing, and billing portals to perform duties and responsibilities to include e-billing setup and management of clients, matters, timekeepers, rates
• Understand client billing guidelines and requirements
• Edit pre-bills to correct entries for spelling, grammar, use of proper abbreviation; ensure compliance with client guidelines
• Pro-actively review and monitor billing transactions and activities to ensure accuracy, completeness, timeliness, and compliance with company policies
• Process a high volume of bills per month with accuracy
• Proactively monitor potential errors that may result in the rejection of e-bills
• Research and resolve billing issues; identify and address potential issues relating to volume, workflow, and process improvement of the e-billing functions

Job Standards:
Education and Experience: Any combination equivalent to the education and experience likely to provide knowledge and abilities would be qualifying.
Education: High school graduate or equivalent.
Experience: Two (2) years or more billing experience in a law firm setting, with preference given to candidates cloud-based and e-billing systems. Proficiency in using a 10-key pad. Expertise in using spreadsheets and payroll/accounting database software. Intermediate to Expert level proficiency in Microsoft Excel; Intermediate proficiency with Microsoft Word, Outlook, and Access.

Critical Skills, Abilities, and Expertise:
Physical Requirements: Sitting, standing, use of fingers, arms, hands, and legs, and voice/talking are constant. Good eyesight (correctable) and hearing (correctable) are essential. Squatting, walking, handling, grasping, stretching/reaching, bending at the waist, driving, and light lifting and/or carrying (up to 25 lbs.) are frequent. Pushing, pulling, kneeling, balancing, turning, feeling, medium lifting, and/or carrying (up to 30 lbs.) are occasional.
Equipment: Computer, facsimile, copy machine, calculator, office phone, cell phone, other small office equipment.
Skills and Expertise: Professional service firm experience in collections or billing preferred.
Able to manage multiple projects with competing deadlines and priorities. Highly organized, detail-oriented, problem solver/analytical, flexible, and self-motivated. Demonstrates expertise and management of all facets of electronic billing. Proficient in Microsoft Excel at Intermediate level required, Expert level preferred. Proficiency in Access is preferred. Strong verbal, written communication, and customer service skills required. Knowledge and ability to understand billing systems functionality/capabilities and billing models. Speed and accuracy in data entry and 10-keypad entry. Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with attorneys, staff, vendors, and clients; and observes confidentiality of client and firm matters.

Must have a reliable source of transportation.

NO RECRUITERS, PLEASE.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

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