Job description
Accounts Receivable is more than billing invoices. We operate in a fast-moving business environment, where flexibility and a willingness to take on new tasks and responsibilities keep things interesting! In this role you will be processing billing through Prometheus for grain freight, demurrage and any other grain billings as needed.
Ingram Barge Company has an opening for a Billing Coordinator that will be based in our Nashville, TN office and report to the Revenue Accounting Manager. Our ideal candidate will be self-motivated, have a passion and excitement for learning, and will take the initiative to finish any and all assigned tasks within deadlines. We hire team members who are meticulous and reliable with strong communication and interpersonal skills. These skills are must-haves for processing invoices, interacting with customers and coordinating with members of the Finance and Administration team and other departments.
What you will be doing:
Ingram Barge Company has an opening for a Billing Coordinator that will be based in our Nashville, TN office and report to the Revenue Accounting Manager. Our ideal candidate will be self-motivated, have a passion and excitement for learning, and will take the initiative to finish any and all assigned tasks within deadlines. We hire team members who are meticulous and reliable with strong communication and interpersonal skills. These skills are must-haves for processing invoices, interacting with customers and coordinating with members of the Finance and Administration team and other departments.
What you will be doing:
- Checking contracts, grain documents, figuring unload weight certificate weights to net tons, verifying rates and make necessary changes and billing grain cargo barges from the unbilled activity report
- Billing all grain demurrage on the unbilled activity report and make any necessary changes for grain demurrage before billing
- Opening the grain BDT system and pulling weight certificates, saving into OnBase grain folder, and completing in BDT system and closing out of the open que
- Monitoring grain email box
- Monitoring Ingram Barge Billing box and resolving or distributing to appropriate person to resolve
- Scanning/Indexing/recording necessary documents into the individual barge grain folders in OnBase including unload weight certificates, emails for clarification, credit and debit memos and daily billings
- Working unloaded unbilled report for grain customers. Contacting BDT/grain elevators for missing weight certificates
- Issuing any debit/credits for invoice discrepancies
- Working closely with Customer Service and External customers on various matters
- Mailing or emailing any invoices that are not included in the electronic email process
- Scanning and indexing all credits/debits/manual billings with backup and appropriate approval into OnBase for filing purposes
- Daily reconciliation of A/R Billing invoices for all IMG with previous day billings in OnBase
- Backup for individual billing desk as well as daily invoice run when needed
- Supporting department activities with regular and prompt attendance
Minimum Qualifications
What we’re looking for:
- High School Diploma/GED Required; Associate degree preferred
- 1-2 years of experience
- Accounts Receivable/Billing experience
- Proficient with Microsoft Office
- Ability to build customer loyalty
- Strong communication skills
- Keen attention to detail and accuracy
- Self-starter
- Ability to multitask
- Strong organizational skills
Auto req ID
6671BR
Location
20TN1: IBCO - Nashville
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