Job description

Primary Objective:

The Billing Manager will organize and coordinate office administration and procedures of freight billing, in order to ensure organizational effectiveness. Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Acts as a liaison between The Gilbert Company and the customer to ensure excellent customer satisfaction.

Principle Duties and End Results

• Conducts management and staff meetings to organize office activities and assure continuous improvement
• Directly responsible for accurate invoicing for shipping charges incurred in the transportation of freight and accurate and timely customer invoicing.
• Ensures that data entry is accurate through training and audit of administrative staff’s productivity
• Directs all accounts payable activities including purchase requisition process and payable voucher process in accordance with corporate issued standards
• Coordinates accounts receivable activities with Corporate Accounts Receivable Department, to include receivable collection efforts and review of billing issues/errors
• Ensures that weekend and month end closings are complete. This includes training of a backup person to do same
• Responsible for the accuracy, submission and timely reporting of productivity
• Produces month end accounting reports and flash within time limit as set forth by accounting deliverable schedule
• Ensures cross-training of administrative personnel on monthly reports
• Assists in corporate and facility manual audits to ensure facility compliance
• Coordinated end of month efforts to ensure transactional and accessorial billings are completed timely and accurately
• Produces weekly flash and accounts receivable interface
• Ensure that back up and transactional documents are archived properly and organized and storage is maintained
• Effectively keeps management and customer representatives informed of critical issues that affect the office and warehouse operation
• Plans, directs, and implements administrative support to meet prescribed productivity and service goals
• Interviews, hires and trains staff according to company procedures and policies
• Provides support to warehouse management
• Assists in the establishment of customer service standards and communicates these standards to all staff members
• Assures that customers receive the required level of administrative support
• Maintains appropriate customer contact and responds to requests when required
• Ensures proper communications via email or phone with offices and customers
• Reports office progress to senior management and provides recommendations to improve operations and procedures
• Creates SOP’s for all processes and ensures effective cross training amongst all staff members
• Monitors office supplies

Requirements:

· Bachelor’s Degree and a minimum of 5 years of progressively responsible experience in warehousing, distribution and logistics management required

· Qualified candidate should have 5+ years’ management experience in a transportation environment

· Microsoft Office, and AS400 proficiency

· Requires responsible work habits and the ability to meet deadlines

· Excellent communication skills both verbal and written

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Education:

• High school or equivalent (Required)

Experience:

• Store Delivery: 5 years (Preferred)
• Consolidation: 5 years (Preferred)
• freight billing: 5 years (Required)
• AS400: 5 years (Required)

Work Location: One location

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