Job description

Salary: $18.04 - $22.00 P/H

The Staten Island Broadway YMCA is seeing a Business Office Coordinator. Under the supervision of the Business Manager, the Business Office Coordinator will provide daily Human Resources, Payroll, and some areas of Financial Business, IT and Risk Management support for the Staten Island YMCA Broadway branch and the Staten Island YMCA South Shore branch (as needed). The Business Office Coordinator will provide administrative support to the Executive Office and other departments within the branch.

Key Responsibilities:
Human Resources

Responsible for the processing of employment and volunteer documents in a timely manner – includes, but not limited to:

• Entry of employee and/or volunteer screening into applicable system(s).
• Assists with Youth & Family screening and agency processing .
• Assists with conducting new hire orientations/paperwork review with new or rehired staff (i.e. Benefit powerpoint, paperwork, etc.).
• Generates and maintains supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT:HR is timely and accurate.
• Assists with the maintenance and accuracy filing of all employee and volunteer files.

Will assist supervisor to ensure appropriate staff/agencies are notified within the required timeframe regarding the following but not limited to:

• Assisting with leave requests including FMLA, disability, paid family leave, personal leave, etc.
• Help coordinate medical plan changes, providing staff with benefit summaries and information.
• Provides overview of health insurance, retirement, direct deposit, etc.
• Provide vacation, sick and personal benefits upon request .
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of supervisor.
• Timely entry of Workers Comp claims in the absence of supervisor.
• Assist with tracking training completions for all branch staff to ensure compliance including but not limited to Armatus, Preventing Sexual Harassment, time-clock use, etc.

Financial Responsibility

• Assist in preparing branches daily deposits, bank and credit card reconciliation and reporting. Resolve and track chargebacks
• Assist in processing of accounts payable vouchers, invoices, reconciling with Accounts Payable system and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assist in handling petty cash flow, audit receipts and prepare account payable reimbursement voucher.
• Assist in collecting of purchasing card documents and submitting to AO.
• Assist in distribution of financial report to all branch department heads.
• Maintain and update business office records for branch, including vendor files and business office archives in accordance with the File Retention guidelines.
• Assist in government contract record keeping and reporting to the agency in a timely manner.

Other Responsibilities

• Provide administrative assistance to the executive office and act as back-up for department Administrative Assistants (i.e. assisting department heads, distributing mail, etc.) when needed.
• Assist branches with maintaining all office equipment and computers; order and manage equipment supplies. Help create and submit HelpDesk tickets.
• Order and manage inventory of branches office supplies.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
• Maintain sanitary habits in accordance with CDC guidelines.

Desired Skills & Experience:

• Bachelor’s degree or equivalent experience.
• Minimum of 1 (one) to 2 (two) years’ experience in bookkeeping and/or administrative assistance.
• Knowledge of HR preferred.
• Excellent customer service and communication skills.
• Detail-oriented, ability to manage multiple projects simultaneously.
• Strong computer skills, including MS Office (i.e., Excel, Word).
• Knowledge of HRIS is a plus.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

** New Requirement**
All potential YMCA of Greater New York employees are required to show proof of COVID-19 vaccination. Please use the “Additional Attachment” section on the online application to upload your proof of COVID-19 vaccination.

EQUAL OPPORTUNITY EMPLOYER ♦*DRUGFREE WORKPLACE*
Auxiliary aids and services are available upon request to individuals with disabilities

YMCA OF GREATER NEW YORK

Job Type: Full-time

Pay: $18.04 - $22.00 per hour

Benefits:

• Employee assistance program
• Employee discount

Schedule:

• Monday to Friday

Work Location: In person

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