Job description

City of High Point

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City Clerk (Full-Time)

Under administrative direction, plans, organizes, and directs the operations and activities of the City Clerk’s

Department, including administration, the legislative function, archiving of public records and public information; serves as Clerk/Secretary to the City Council. This is a management and department head classification.

The City Clerk receives general administrative direction from the City Council and exercises direct supervision over the Deputy City Clerk.

Essential Tasks

• Serves as official secretary for the City Council; prepares meeting agendas and related materials; attends all Council meetings, Standing Committees of City Council meetings; work sessions; assists in preparation of meeting agendas; drafts minutes of all meetings of City Council;
• Plans, organizes, coordinates, and directs the work of the City Clerk's department, including the supervision of the Deputy City Clerk; develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department; develops and administers the department's budget.
• Provides proper notification of all official public meetings; maintains Outlook calendar for City Council; sends meeting invites; prepares Weekly Meeting Schedule that is sent out to the City Council, staff, and the general public;
• Responsible for maintaining official documents for the city and provides assistance to the City Council as required;
• Maintains the Public Records Portal; researches, retrieves, and processes public records requests with timely and accurate responses;
• Indexes Meeting Minutes, Ordinance/Resolution Book; Contracts/Agreements; maintains Exhibit

Books;

• Prepares legal notices for publication as required, pursuant to the High Point City Code/Charter and the

North Carolina General Statutes;

• Serves as official custodian of the City Seal and all public records;
• Researches, locates documents and provides information as requested by City Council members, staff, and the general public;
• Responds to citizen complaints/inquiries, routes the complaints/inquiries, and follows up accordingly;
• Ensures city records are properly disposed of in compliance with the State Municipal Records Retention

Schedule;

• Administers oaths of office to elected officials as required;
• Attends training/continuing education classes/seminars as a means of continuing education and keeps abreast of current trends in new concepts, techniques or principals that affect the office of the Clerk, and maintains current knowledge of the principals of City Government;
• Signs, certifies, and preserves all city ordinances, resolutions, contracts, reports, and other documents; maintains files of city documents; assigns tracking numbers to all resolutions and ordinances; updates indexes;

City of High Point

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• Maintains the City Code of Ordinances; works with the city’s code codifier to publish supplements;
• Prepares proclamations, resolutions, letters of commendation, letters and certificates of appreciation, miscellaneous correspondence as directed or requested;
• Maintains database for boards and commissions, prepares appointment letters; and provides updates to

City Council on a regular basis on items such as term expirations/resignations/vacancies, etc.

• Maintains and updates the information on the web pages for the City Clerk and the City Council;
• Prepares departmental budget, approves expenditures and supervises preparation of an approves requisitions for materials and supplies;
• Participates in special projects or other duties as assigned.

Qualifications

Formal Education of a Bachelor’s Degree in Public Administration, Business Management or closely related field and 2-5 years of related governmental experience; OR an Associate Degree in Business Management or closely related field and 5-8 years of related governmental experience; OR 10+ years of experience in a similar role or closely related field

• Proficient with Microsoft Office (Word, Excel, PowerPoint, and Access)
• Possession of a valid driver’s license issued by the State of North Carolina
• Commissioned as a State of North Carolina Notary Public
• Residency requirement: The successful candidate must reside within the city of High Point Planning Area as shown on the current officially adopted City Land Use Plan Map within 12 months of appointment to the position. The City Council may consider an exemption to the residency requirement if it creates a hardship.

Preferred Qualifications

Certifications: Certified Municipal Clerk (CMC) through the International Institute of Municipal clerks, and o Certification as a North Carolina Certified Clerk, OR The ability to obtain these certifications upon hire within three (3) years of employment;

• General knowledge of the North Carolina General Statutes, as well as federal and state laws;
• Ability to learn new software quickly, including web-based applications

Salary: $61,000.00 - $82,000.00 Annually with benefits

Interested applicants must apply through NEOGOV, the City of High Point’s new job application system. To apply, please type the following link into your web browser: https://www.governmentjobs.com/careers/highpointnc.

Closing Date is September 12, 2022. The City of High Point is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $61,000.00 - $82,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

License/Certification:

• NC Driver's License (Required)
• Certified NC Notary Public license (Required)

Work Location: One location

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