Clerk III

Full Time
Plattsburgh, NY 12901
Posted
Job description
Overview:
The FCC Clerk III has responsibilities that include answering telephones, scheduling, filing, maintaining FCC medical records and correspondence.
Special Criteria Details: Experience with EMRs and scheduling systems preferred. Working no more than 832 hours per year. Responsibilities:
  • Answers telephone courteously, triages calls, takes messages as needed and delivers them appropriately.
  • Assists daily in preparation of FCC medical records, which includes appropriate billing information, order sheets, return appointment forms and new patient information.
  • Schedules patients appointments per the established protocol; schedules diagnostic tests/procedures, as requested
  • Completes all correspondence in a timely manner to assure the efficiency of the practice, i.e., routine office appointments, referrals, disability forms, requests for information, new patient information, etc.
  • Maintains confidentality at all times.
  • Files documents into the medical record.
  • Pulls medical records and refiles as necessary.
  • Gathers and maintains accurate statistics.
  • Assist in ordering of office supplies, maintains levels for effective running of office
  • Schedules admission/provides appropriate information/paperwork.
  • Prepares next day appointment calendar for physicians, nurses, pharmacist and clinical staff.
  • Responsible for maintaining current and accurate log of off-site records and expired patients.
  • Responsible for maintenance tasks such as daily transport of soiled utensils to SPD and mail run twice per day.
  • Provides medical record information utilizing medical release of information policy.
  • Collects patient information utilizing quick scheduling.
  • Verifies all patient information with appropriate parties.
  • Prepares patient paperwork, as requested.
  • Collects payments for services rendered to patients, when appropriate.
  • Activates and updates patient's registrations as requested
  • Types patient-related letters, correspondence, upon request
  • Distributes to all new patients: Patient Rights, Advance Directives, Cancer Center Patient Portfolio.
  • Provides guidance/direction to Cancer Center patients with questions regarding professional/technical components of billing.
  • Performs duties of Office Coordinator in absence or upon request.
  • Ability to effectively and accurately type forms using MS Word.
  • Prepares charts in Radiation and Medical Oncology for the next business day.
  • Performs reception desk duties in a professional, friendly and time conscious manner.
  • Assist in answering of phones.
  • Assist in retrieving and returning of x-ray films for Radiation Oncology.
  • Other duties as assigned.
Qualifications:
  • High school graduate or equivalent.
  • Good communication and organizational skills required.
  • Experience in the use of personal computers required. Proficient in the use of MS Word Software preferred.
  • Type 35 words per minute preferred.
  • Excellent customer service skills.
  • Prior clerical training preferred, preferable in health care.
  • Oncology office experience preferred.

As applicable, the individual has training/competency in attending to the special needs and/or behaviors appropriate to the age of the patients for which care is being provided.

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