Job description
Overview:
Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Contracts Analyst to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term position which offers:
Responsibilities:
Roles and responsibilities
Must be a US Citizen or Green Card Holder
W2 with full benefit
Must be a US Citizen or Green Card Holder
W2 with full benefit
COVID19: Must be fully vaccinated and provide valid proof of a completed COVID19 vaccination prior to starting work, absent an approved accommodation for religious or medical reasons.
Some travel may be required
Offer contingent on ability to successfully pass a background check and drug screen
Offer contingent on ability to successfully pass a background check and drug screen
Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Contracts Analyst to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com
- Prepare, organize and maintain Blanket Purchase Agreement (BPA) Order file folders for two NCI OA BPA awards.
- Work with staff on filling out BPA request forms and templates necessary for the establishment of a BPA Call/Order.
- Review BPA Call Request Forms submitted for completion, accuracy, and consistency between the Statement of Work and other related documents.
- Verify the individuals listed as receivers, timecard receivers and match receiver are Federal employees.
- Review the submitted documents to ensure the work requested is not inherently governmental in nature.
- Review documents for IT systems and data bases to ensure property reviews and signatures have been obtained.
- Enter and reconcile BPA Orders/Calls into PRISM.
- Use various acquisition systems such as NIH New Business System (NBS), eContracts and Oasys for reporting: enter, update and track data in established spreadsheets.
- Use established suspense tracking systems to document completion of tasks.
- Prepare records for closeout and maintain records on closed orders and, in accordance with NIH regulations, coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files.
- Gather and assemble necessary data for the pre and post award and documentation of BPA orders.
- In the absence of the Treatment and Support Branch Administrative Assistant aid with the following:
- Provide support with incoming and outgoing procurement mail; route, log, track and distribute all incoming and outgoing documents.
- Provide support with other tasks, including meeting support, to Contracting Officers and Team Leaders of the Acquisition Branch.
- Coordinate timely processing of invoices in the ORACLE system for prompt payment.
- Prepare, review and submit contract documentation.
- Work with NCI staff to prepare, transmit, collect and complete documentation necessary for contract close-out related activities.
- Correspond with vendors to facilitate contract close-out activities, including reconciling invoicing and receiving information between Vendor and Government records.
- Prepare close-out contract actions in appropriate business systems, such as NBS PRISM and FPDS, as well as update records in internal NCI workload management and contract management systems as necessary.
- Reviewing documentation for completeness and compliance in accordance with guidance provided. Prepare standard documents needed for contract actions to be executed, following guidance and/or templates provided by acquisitions staff.
- Prepare records and actions in acquisitions systems.
- Assist contract specialists conduct market research and prepare findings.
- Assist contract specialists review contract packages for compliance with Federal Acquisition Regulations (FAR) and document concerns.
- Assist contract specialists route contract packages for approval and file documentation appropriately.
- Assist contract specialists prepare audits for contract closeout.
Required Skills:
- Bachelor’s degree in Business, Finance or a related discipline
- Minimum 3 years in a related field
- Knowledge of correct grammar, spelling, punctuation, capitalization, and style
- Excellent analytical, organizational and time management skills.
- Strong verbal and written communication skills.
- Experience with: Blanket Purchase Agreements, Acquisition Planning, Market research, SOW writing, FAR
- Software: PRISM, NBS and other NIH systems related products preferable, MS Office Suite
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