Correctional Office Assistant at Murphysboro Life Skills Re-Entry Center
Full Time
Mattoon, IL 61938
Posted
Job description
Provide support services to a Correctional Center Educational Program.
- Act as receptionist in College area and direct traffic as required.
- Answer, direct, assist incoming calls.
- Provide assistance in preparing classroom materials for instructors as required.
- Prepare memorandums and letters as required.
- Prepare Purchase Orders and requisitions as required.
- Prepare spreadsheets for expenditures and perform data entry for information pertaining to expenditures on Datatel software.
- Create and maintain fiscal related records and files.
- Prepare student files and perform data entry for information pertaining to admissions and registration on Datatel software.
- Create and maintain student records and files.
- Process and track student transcript requests
- Distribute and track all facility and college rosters.
- Prepare attendance forms for full and part-time academic students.
- Input attendance, assignments and other information on DOC data system as required.
- Input information on DOC data system for Tuition Reimbursement Program as required.
- Create and maintain file system on all correspondence.
- Assist Associate Dean in completion of required reports in a timely manner.
- Be on site a minimum of 37.5 hours per week (30 minute lunch).
- Notify supervisor well in advanced of absence.
- Arrive at work site prior to beginning of established shift.
- Attend both college and facility staff meetings as required.
- Attend training as required.
- Observe, support, and enforce the regulations, policies, and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
- Conduct oneself in a professional manner.
- Abide by DOC and Lake Land College regulations at all times.
- Assist institutional personnel during emergency situations.
- Maintain equipment assigned area.
- Maintain control of keys per DOC requirements.
- Perform other duties as assigned.
Specific Functional Job Requirements
Education:
Associate degree preferred
Experience:
Business/office related work and computer experience required
Knowledge:
Business etiquette and general office procedures. Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills.
Skills
Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills.
Personal:
Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions.
Physical:
Must be able to perform routine clerical tasks. Drug Testing Required.
Machines and equipment used:
Computers, Copy Machine, and Calculators. College mainframe software, PC Client Server environment, Windows platforms, Microsoft Office.
General Employment Statement
A. Length of training and Probationary Period:
90 day
B. Hours of Work Day:
37.50
C. Group Affiliation:
Support Grade Level:
D. Condition of Employment:
Contractual Grant Funded
E. Position:
N
Job Demands
Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day
Job Demand
None
Some
Freq
Very Freq
Standing
Y
Walking
Y
Sitting
Y
Climbing
Bending
Y
Stooping/Kneeling
Y
Crawling
Repetitive Motions: Hand-Wrist
Y
Repetitive Motions: Elbow
Y
Lifting: 0-25 lbs
Y
Lifting: 26-50 lbs
Y
Lifting: 51-75 lbs
Lifting: 76-100 lbs
Lifting: 100+ lbs
Carrying: 0-25 lbs
Y
Carrying: 26-50 lbs
Y
Carrying: 50+ lbs
Pushing/Pulling: 0-25 lbs
Y
Pushing/Pulling: 26-50 lbs
Y
Pushing/Pulling: 51-75 lbs
Pushing/Pulling: 76-100 lbs
Pushing/Pulling: 100+ lbs
Physician Requirements
Physical Requirements
Required
Manual Dexterity (Hand/Eye Corrd)
Y
Hear Alarms/Telephone/tape Recorder
Y
Finger Dexterity
Y
Color Vision
Visual Acuity - Far
Visual Acuity - Near
Depth Perception
Gloves
Use of Respiratory Protection
Appropriate Safety Equipment
Hazards/Exposure to:
Type
Required
Toxic/Caustic Chemicals or Detergents
Extreme Conditions (Hot/Cold)
Dust
Moving Mechanical Parts
Potential Electrical Shock
X-Ray
Electro Magnetic Energy (Laser)
High Pitched/Loud Noises
Blood Borne Pathogens: Type: Body Fluids
Y
Blood Borne Pathogens: % of Time: 80%
Gaseous Risk
TB
Hazards/Exposure to:
Judgment and Reasoning
Required
Manage Stress Appropriately
Y
Handle Multiple Priorities
Y
Make Decisions Under Pressure
Y
Work Alone
Y
Manage Anger/Fear/Hostility/Appropriately
Y
Work in Area that are Confined or Crowded
Y
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