Job description

American Art Resources

Data Entry Specialist

Job Title: Data Entry Specialist

Department: Administrative

Reports To: Director, Art Consulting

FLSA Status: Full Time/Non-exempt

Prepared By: Clara Marcello

Prepared Date: 8/31/2022

Summary

The data entry specialist reports to the Director of Art Consulting/Project Management. Duties will primarily include data entry for artwork inventory, artwork ordering, art vendor communication, inputting metadata, and inner office administrative tasks. This may include managing artwork shared files and artist database (excel and power point), as well as office supply ordering and other assigned administrative tasks. The data entry specialist utilizes our database operating system, excel spreadsheets, and power point presentations, as well as other duties as assigned.

Duties and Responsibilities:

• Requires Major Data Entry – Artwork inventory, artwork metadata, artwork ordering, artist database
• Check data entry and source documents for data accuracy.
• Maintain data to meet project specifications in a timely manner.
• Enter data from source documents into prescribed computer database files
• Check completed work for accuracy
• Interact with project management team and production to ensure adherence to client deadlines and proper procedures to procure and bill artwork
• Maintain office equipment and office supplies assisting with administrative needs

Core Competencies for Data Entry Specialist Role

To perform the job successfully, an individual should demonstrate the following competencies:

• Organization and Attention to Detail – High level of attention to detail with minimal mistakes dealing with data entry.
• Time Management - Effectively manages time of self and related tasks to keep projects on time, relaying information on problems, issues, and delays.
• Problem-solving and multitasking in a fast-paced and challenging work environment sometimes under tight deadlines.
• Communications skills – working within a team

Core Company Values and Competencies:

• Accountability - Takes responsibility for actions, behaviors, performance, and decisions.
• Quality of Work - Work is completed accurately (few or no errors) efficiently and within deadlines with minimal supervision
• Reliability/Dependability - Consistently performs at a high level; manages time and workload effectively to meet responsibilities.
• Teamwork - Respectful of colleagues when working with others and makes valuable contributions to help the group achieve its goals.
• Initiative/Self-Motivated - Demonstrates initiative, often seeking out additional responsibility; identifies problems and solutions.
• Adaptability - Thrives on new challenges adjusts to unexpected changes and assisting in functions outside of standard job description when needed.
• Professional Integrity- Maintaining appropriate ethical behavior; honesty, trustworthy, and follows company core values.
• Positive Attitude - Keeps a positive outlook on situations, contributes to a positive environment, supports, and encourages colleagues in a positive manner.
• Communication Skills - Written and oral communications are clear, organized, and effective; listens and comprehends well.
• Judgment & Decision-Making - Makes thoughtful, well-reasoned decisions; exercises good judgement, resourcefulness, and creativity in problem-solving.
• Customer Service Focused -Strives to exceed customer/client expectations, communicates and updates customers (internal/external) frequently, encourages repeat business by actions.
• Growth-Oriented - Focused on- and contributes to the company’s potential to generate significant revenue and profit.

Supervisory Responsibilities: None

Primary Work Location: In-office environment/Partial virtual environment

Qualifications and Requirements

• Education: minimally high school diploma
• 1-2+ years of data entry experience
• 1-2+ years of administrative/clerical experience
• Competency in Microsoft applications including Word, Excel, Power Point, and Outlook (required)
• Accurate and proficient keyboard/typing skills to enter data accurately at the required speed
• Thoroughness and Accuracy with data entry
• Knowledge of grammar
• Knowledge and/or experience with clerical and administrative procedures

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Houston, TX 77098: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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